The Wayne Trace Local School District Board of Education met in regular session on November 19, 2018 at 6:30 p.m. in the Wayne Trace High School Lecture Room
Records Commission Meeting was held at 6:15 p.m. prior to the regular Board meeting.
The following members were present: Mr. Pat Baumle, Mrs. Lisa McClure, Mr. Duane Sinn, Mrs. Kori Stoller, Mr. Dick Swary
The Pledge of Allegiance to the Flag was led by instructor, Miss Sharon Spinner.
Roll Call was taken by Treasurer, Lori Davis.
Hearing of the Public for the purpose of gathering public input concerning the 2019-2020 school calendar.
No one spoke up about the calendar.
Correspondence, Recognition of Guests, Hearing of the Public*
*Thirty minutes of public participation will be permitted. Each person addressing the Board will give their name and address. If several people wish to speak, each person will be allotted 3 minutes until the total of 30 minutes is used. During that period no person may speak twice until all who desire to speak have the opportunity to do so.
*All statements should be directed to the presiding officer; no person may address or question Board members individually.
Guests: Miss Sharon Spinner, Instructor; Mrs. Angie Stokes, Instructor; Mr. Jack Baumle, Instructor; Mrs. Joni Wenninger, Instructional Aide; Mr. Randy Wenninger, Music Boosters; Mr. Jay Schmidt, Music Boosters; Mr. Bill Lyons, SRO
Mrs. Stokes gave a presentation on the art department. Mrs. Stokes invited one of her students to speak on the AP courses that he is taking in art. Very few high schools offer AP art classes.
Mr. Lyons reported on what activities he has been involved in as the SRO. He recently completed training and was very pleased with what the district is doing so far for the safety of the students and staff.
Report of the Treasurer
Treasurer, Lori Davis reviewed the Treasurer’s report. She informed the board that Wayne Trace was able to receive the maximum rebate on wellness from EPC. The total amount rebated was $5,000. The rebate is based on how many employees complete the wellness challenges through EPC. Wayne Trace did very well. Mrs. Davis reported that the audit went very smooth and the district is now waiting on the draft audit report. Mrs. Davis also informed the board that the ASP review went very well. The district is compliant on the handling of the ASP funds for Divine Mercy.
Consent Agenda Items:
One resolution passed by the Board to approve the following consent agenda items:
Motion by: Mr. Baumle
Seconded by: Mrs. McClure
A. to approve the minutes of the October 8, 2018 Board meetings;
B. to approve the investment report and payment of bills for October 2018 as presented by the Treasurer;
C. to approve the cash reconciliation for October 2018;
D. to amend appropriations and revenues for FY2019;
*Before we pass the consent resolution, are there any items you would like to move from the consent agenda to the discussion agenda for further discussion and/or for separate voting purposes?
Roll call vote: Mr. Baumle, Mrs. McClure, Mr. Sinn, Mrs. Stoller, and Mr. Swary, aye.
Nay, none. Motion passed.
Vantage Report – Mr. Pat Baumle updated the board on the CDL program the high school students will complete. The LPN program is doing well. Vantage completed their records commission meeting as well this month. The school year is going well.
Report of the Building Principals
Committee Reports – No reports
Superintendent’s Report
A. Curriculum
• Ohio Improvement Process: As a district we are still engaged in this process to work together to improve our performance. Specifically, we have teacher based teams, building level teams and district level teams meeting on a regular basis to examine data and work toward goals. This process has contributed to several areas of improvement on our recent State report card.
• Our district in-service on October 22 went very well as staff were able to engage in various trainings depending upon what they thought would be best for them. I applaud Tim Manz for setting up this day which allowed staff to have several choices in regard to trainings.
B. Personnel
• Angie Speice has submitted her resignation of the High School Volleyball Coaching position (consent item A).
• In consent item B Treg Lymanstall has resigned the Assistant Varsity Boys Basketball position and in consent item D I am asking for your approval of him as the 7th Grade Boys Basketball coach.
• Austin Speice filled the open Head Junior High Football position to finish out their season (consent item C).
• Consent item E represents the adjustment to the music supplemental to assist with the leave of Sharon Spinner.
• In consent item F I am asking for your approval for volunteer coaches to assist our winter athletics.
• In item A outside of the consent agenda I am asking for your approval of Mike Myers to fill the open Assistant Varsity Boys’ Basketball coaching position.
C. Buildings and Grounds
• Consent item M contains the cost for the equipment upgrade for the weight room. This cost includes upgrading the weight equipment and adding cardio equipment to all the public to utilize the Wayne Trace Community Fitness Center.
• In consent item N I am asking for your approval to move forward with Garmann Miller to begin the planning stages of the renovation to the football/track bleachers and press box.
• As we prepare for the winter months, snow removal bids were received and Scott Miller has again been awarded the snow removal at all three facilities.
• I plan to have information for you in regard to the possible change in plans we have discussed with the Performing Arts Committee in regard to the construction of an auditorium at our junior/senior high campus. I have not included a resolution to transfer funds on the agenda as I would like to allow for discussion and if the Board feels setting aside funds in an account is something they would like to do we can certainly add this to the agenda following the discussion.
D. Events
• Veterans’ Day Assemblies: We extend our appreciation to all who helped make these assemblies nice events again this year for our veterans (consent item G).
• Fine Arts Festival: For the sixth year in a row, this was a great evening of food and entertainment. A huge thank you to all those involved in this evening. (consent item H). We also wish to recognize all our marching band and competition choir members who participated in the evening (consent item I).
• NHS Ceremony: This annual event is scheduled for November 20 at 1:45. All BOE members are encouraged to attend.
• Sr. Citizens/Dinner for a Dollar: This annual event is scheduled for December 6 at noon. All BOE members are encouraged to attend.
• Overnight Wrestling Tournaments: We are recommending approval for this year’s trips (consent item J). All overnight expenses will be covered by the WT Wrestling Club.
E. Operations
• Enrollment: 991 students in grades PK-12.
• I have conducted our semi-annual review of policies and guidelines with our NEOLA representative and recommend the attached updates for your approval (consent item K).
• The Ohio Department of Education requires that the district wellness committee meet two times annually to assess our wellness policy. The assessment from the recent wellness committee meeting is attached (consent item L).
• School Calendar for 2018-2019: A copy of what the association has approved is attached. We cannot approve the calendar until we’ve had a public hearing and waited at least thirty days. You will note on the agenda the public hearing will occur just prior to our meeting.
• Our campus was again used as a polling site for the November 7 election. All went as planned on this day. A special thanks to Kenny Speice for getting our campus ready for this event.
I. Consent Agenda Items
One resolution passed by the Board to approve the following consent agenda items:
Motion by: Mr. Swary; Seconded by: Mrs. Stoller
A. to accept the resignation of of Angie Speice as High School Head Volleyball Coach;
B. to accept the resignation of Treg Lymanstall as Assistant Varsity Boys Basketball Coach;
C. upon the recommendation of the Superintendent, JH/HS Princpal, Assistant JH/HS Principal and Athletic Director, to approve Austin Speice to fill the remainder of the supplemental contract for the Head Junior High Football Coach for the 2018-2019 school year;
D. upon the recommendation of the Superintendent, JH/HS Princpal, Assistant JH/HS Principal and Athletic Director, to approve Treg Lymanstall as the 7th Grade Boys Basketball Coach for the 2018-2019 school year;
E. upon the recommendation of the Superintendent, JH/HS Principal, and Assistant JH/HS Principal to amend the remaining supplemental contract for Marching Band, Concerts, Contests, Music Lessons, and Pep Band as follows:
• Sharon Spinner – 33%
• Kaleb ODonnell – 16.5 %
• CJ Brincefield – 5.5 %
F. upon the recommendation of the Superintendent, JH/HS Principal, Assistant JH/HS Princpal and Athletic Director, to approve the following individuals as volunteer coaches for the 2018-2019 school year:
• Ruger Goeltzenleuchter – Wrestling
• Justin Speice – JH Boys Basketball
• Gage Critten – Freshman Basketball
G. to commend the students, teachers and principals for organizing and leading the annual Veterans’ Day assemblies at all three buildings;
H. to commend Sharon Spinner, Angie Stokes, Joni Wenninger, CJ Brincefield, Caleb O’Donnell and the Performing Arts Association for organizing and leading the third annual Wayne Trace Fine Arts Festival on November 10;
I. to commend all members of the competition choir and marching band for their performance at the Wayne Trace Fine Arts Festival on November 10;
J. upon the recommendation of the Superintendent, JH/HS Principal, Assistant JH/HS Principal, and Athletic Director, to approve overnight trips for the high school wrestling team on January 4-5, 2019; January 18-19, 2019; and January 25-26, 2019;
K. upon the recommendation of the Superintendent and NEOLA representative, to modify several school board policies to reflect changes in state and federal laws;
L. upon the recommendation of the Superintendent and the District Wellness Committee to approve the assessment of the District Wellness Policy;
M. to approve the purchase of equipment to update the weight room facility at a cost of $47,858.76 from Elite FTS;
N. to accept the AIA – Standard Form of Agreement between Wayne Trace Local Schools and Garmann Miller to begin the process of renovating the football/track bleachers and press box.
Roll call vote: Mr. Swary, Mrs. Stoller, Mr. Baumle, Mrs. McClure, and Mr. Sinn, aye.
Nay, none. Motion passed.
7:30 p.m. Executive Session
Motion by: Mr. Swary; Seconded by: Mrs. McClure
“Pursuant to Ohio Revised Code Section 121.22(G)(1) and Section 121.22(G)(4) a motion to adjourn to executive session for the purpose of employment of an employee.”
Roll call vote: Mr. Swary, Mrs. McClure, Mr. Baumle, Mr. Sinn, and Mrs. Stoller, aye.
Nay, none. Board in Executive Session.
8:23 p.m. Regular Session called back to order.
Items outside of the consent agenda:
Motion by: Mr. Swary; Seconded by: Mr. Sinn
A. upon the recommendation of the Superintendent, Assistant JH/HS Principal and Athletic Director, to approve Mike Myers as the Assistant Boys Varsity Basketball Coach for the 2018-2019 school year;
Roll call vote: Mr. Swary, Mr. Sinn, Mrs. McClure, and Mrs. Stoller, aye.
Nay, Mr. Baumle; Motion passed.
New Business – The board discussed setting aside money for a music facility. The board would like the Superintendent to set down with the music boosters and discuss moving forward with putting a plan in place for a auditeria/cafetorium type facility off of the cafeteria. The facility would be educational space only. As a commitment from the Wayne Trace Board of Education, the board decided to create a capital improvement fund to transfer monies in support of the facility. These funds will be set aside for the construction of the facility. The board will ask the music boosters to continue to garner donations to help with the cost of the facility.
Motion by: Mr. Baumle; Seconded by: Mrs. Stoller
The Wayne Trace Local School District Board of Education wishes to set a side monies for capital improvement projects to acquire, construct, or improve the fixed assets at one or all district buildings. The balance to be accumulated will not exceed $6,500,000; and will be spent within 10 years from the date of this resolution or the funds will be transferred back to the fund from which the money originally was transferred.
In addition, The Wayne Trace Local School District Board of Education would like to amend the appropriations and revenues for FY19 to allow for $2,000,000. to be transferred from the general fund (001) to the newly created capital projects fund (070); and the Board of Education authorizes the Treasurer to make the transfer of $2,000,000. from the general fund (001) to the capital projects fund (070).
Roll call vote: Mr. Baumle, Mrs. Stoller, Mrs. McClure, Mr. Sinn, and Mr. Swary, aye.
Nay, none.; Motion passed.
Adjournment
Motion by: Mr. Baumle; Seconded by: Mrs. McClure to adjourn the meeting.
All in favor. Meeting adjourned.
The next Board meeting will be held December 10, 2018 at 6:30 p.m. in the high school lecture room.
