This 7th day of October, 2015, the Board of County Commissioners met in regular session with the following members present: Roy Klopfenstein, Tony Zartman, Mark Holtsberry, and Nola Ginter, Clerk
ALLOWANCE OF CLAIMS
Warrants documented as 219641 through 219747 for County Bills were approved and certified to the County Auditor for payment.
EXECUTIVE SESSION
A motion was made by Mr. Tony Zartman to go into executive session at 8:04 a.m. with the Paulding County Prosecutor to discuss legal matters. The motion was seconded by Mr. Mark Holtsberry. All members voting yea.
At 8:36 a.m. all members present agreed to adjourn the executive session and go into regular session.
IN THE MATTER OF APPROVING ‘THEN AND NOW’ PURCHASE ORDERS AND PAYMENTS
The Paulding County Auditor has certified the following “Then and Now” purchase order numbers and payments included in the Allowance of Claim on October 5, 2015, Warrant numbered 219639 in the amount of $5,425.00; and it is certified that both at the time that the contract or order was made (“then”), and at the time that the County Auditor is completing the certification (“now”), that sufficient funds were available or in the process of collection, to the credit of a proper fund, properly appropriated and free from any previous encumbrance; and pursuant to the Ohio Revised Code §5705.41(D)(1), these purchases must be approved by resolution of the Board of County Commissioners. Now, therefore the Paulding County Commissioners approve the Then and Now Purchase Orders as submitted by the Auditor; and it is found and determined that all formal actions of this Board of County Commissioners, County of Paulding, State of Ohio concerning the adoption of this resolution were adopted in an open meeting of this Board of County Commissioners, and that all deliberations of this Board of County Commissioners and of any of its committees that resulted in such formal action, were in meetings open to the public in compliance with all legal requirements including Section §121.22 of the Ohio Revised Code.
Meeting Notes of Appointments
• Randy Ruge and Kyle Mawer, Paulding County Hospital; Larry Colley and Dave Phillips, Paulding County Ag/Fair Board – Mr. Ruge presented a Memorandum of Understanding (MOU) between the Paulding County Commissioners and the Paulding County Hospital for emergency relocation of hospital operations in the event the hospital is rendered inhabitable. The hospital’s suggestion is to utilize the fairgrounds and its’ facilities, particularly the Ohio State Extension building. The Commissioners noted they lease the fairgrounds to the Paulding County Agricultural Society/Fair Board. Therefore, any sub-lease agreement would need to be between the Agricultural Society/Fair Board and the Hospital. Several areas of concern are: availability of back-up power, proximity to the hospital, adequate square footage, immediate availability of facility, etc. Mr. Colley was most concerned with the possibility of emergency use of the fairgrounds during the fair or Flat Rock Creek Fall Festival when the grounds would be occupied. He was concerned about evacuation efforts in a timely matter. The Commissioners suggested several other possible relocation sites for the hospital to consider. Mr. Ruge noted they have an emergency drill scheduled in January with a portable hospital unit from Toledo. He then discussed strategic planning efforts with county EMA and EMS squads. All agreed that an open line of communication with both entities is crucial for the well-being and life support of county residents.
• Ann Pease, Clerk of Courts – Ms. Pease met briefly with the Commissioners to discuss options for replacing the flooring in the Title Office.
• Lynn Mansfield – Ms. Mansfield announced a rife raffle, with proceeds going to the Paulding County Dog Kennel. She noted the drawing will be held on January 22, 2016.
• Travis McGarvey, County Engineer – Mr. McGarvey reviewed the ‘no trespassing’ signs to be posted at the county property north of US 24. The Engineer’s Office will be making and installing the signs for the Commissioners. Mr. McGarvey reported he received ‘salt’ money from the state. He also noted the lay-over work on Co Rd 144 is going well. Mr. McGarvey said the improvements to the Rosedale Road Ditch is almost completed; and, he added, the work looks good.
• Brenda Crawford and Stan Harmon, Election Board – Ms. Crawford reported the ADA compliant work at the OSU building has been completed. She then brought the Commissioners up to speed on the Election Polling Books (EPB). KnowINK (a certified provider) has given their quote of $1,300.00 per book. Ms. Crawford presented an MOU between the Ohio Department of Administrative Services, the Paulding County Board of Elections, and the Paulding County Commissioners in accordance with Section 207.63 of Amended Substitute House Bill 64, stating:
“The Board shall enter into a memorandum of understanding with the county commissioners and the Department of Administrative Services concerning (the purchase of the selected electronic pollbooks and any other necessary equipment) and is responsible for fifteen per cent of the purchase costs of those pollbooks as determined by the Department of Administrative Services and Secretary of State under this section.”
Ms. Crawford presented a grand total (includes 20 pollbooks and any other necessary equipment essential for the implementation, fully functional operation and legal use of the electronic pollbooks. The DAS will provide the County with funding to reimburse 85% of the total purchase cost for the pollbooks and any other necessary equipment up to the amount of the Board’s allocation. Paulding County’s allocation is $20,085.74. With total costs being $31,900.00, the County will be responsible for $11,814.26. Ms. Crawford hopes to have the EPBs ready for use for the spring election. Training for the EPBs is scheduled for October 16.
