This 27th day of August, 2014, the Board of County Commissioners met in regular session with the following members present:
Tony Zartman, Roy Klopfenstein, Fred Pieper, and Nola Ginter, Clerk
ALLOWANCE OF CLAIMS:
Warrants documented as 210183 through 210242 for County Bills were approved and certified to the County Auditor for payment.
EXECUTIVE SESSION:
A motion was made by Mr. Roy Klopfenstein to go into executive session at 8:00 a.m. with the Paulding County Prosecutor to discuss legal matters. The motion was seconded by Mr. Fred Pieper. All members voting yea.
At 8:18 a.m. all members present agreed to adjourn the executive session and go into regular session.
IN THE MATTER OF APPROVING ‘THEN AND NOW’ PURCHASE ORDERS AND PAYMENTS:
The Paulding County Auditor has certified the following “Then and Now” purchase order numbers and payments included in the Allowance of Claims on August 27, 2014, Warrant numbered 210242 in the amount of $564.60; and it is certified that both at the time that the contract or order was made (“then”), and at the time that the County Auditor is completing the certification (“now”), that sufficient funds were available or in the process of collection, to the credit of a proper fund, properly appropriated and free from any previous encumbrance; and pursuant to the Ohio Revised Code §5705.41(D)(1), these purchases must be approved by resolution of the Board of County Commissioners. Now, therefore the Paulding County Commissioners approve the Then and Now Purchase Orders as submitted by the Auditor; and it is found and determined that all formal actions of this Board of County Commissioners, County of Paulding, State of Ohio concerning the adoption of this resolution were adopted in an open meeting of this Board of County Commissioners, and that all deliberations of this Board of County Commissioners and of any of its committees that resulted in such formal action, were in meetings open to the public in compliance with all legal requirements including Section §121.22 of the Ohio Revised Code.
IN THE MATTER OF MODIFYING THE 2014 ANNUAL APPROPRIATION (FUND 001-017):
The Board of County Commissioners does hereby modify the 2014 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds:
FROM: 001-017-00016/General Fund/Sheriff/Workers’ Comp
TO: 001-017-00005/General Fund/Sheriff/Supplies/Sheriff
AMOUNT: $8,549.47
IN THE MATTER OF APPROVING FAMILY CHILDREN FIRST AND HELP ME GROW FY ‘15 BUDGETS:
The Board of County Commissioners have reviewed and does hereby approve Family Children First and Help Me Grow FY ‘15 Budgets approved at the June, 2014, Family Children First meeting, for the fiscal year beginning July 1, 2014, through June 30, 2015.
IN THE MATTER OF ENDORSING THE SHERIFF’S OFFICE ENTERING IN TO AN AGREEMENT FOR DEPUTY SERVICES FOR THE VILLAGE OF BROUGHTON:
The Village of Broughton has requested the services of a Paulding County Sheriff’s Deputy to patrol the Village; and the Sheriff’s Office has presented an agreement to the Village of Broughton for said requested services. Now, therefore the Board of County Commissioners does hereby endorse the Sheriff’s Office entering into an agreement for deputy services in the Village of Broughton, said agreement being on file in the Sheriff’s Office.
EXECUTIVE SESSION:
A motion was made by Mr. Roy Klopfenstein to go into executive session at 10:20 a.m. discuss personnel matters. The motion was seconded by Mr. Fred Pieper. All members voting yea.
At 10:50 a.m. all members present agreed to adjourn the executive session and go into regular session.
Meeting Notes of Appointments:
Jason Landers, County Sheriff, and Brion Hanenkratt, E-911 Coordinator – The 2008 SHSP grant was secured by the EMA Director. It was partially used to purchase communication radios. The remainder was intended to be paid to the Sheriff’s Office for writing a Paulding County Communication Plan. The Communication Plan was completed; however, the grant dollars were not directed to the Sheriff’s Office. The Commissioners are communicating with Joe Haller, EMA State Grant Coordinator, to seeking approval of the Communication Plan so the balance of the grant dollars may be released to the Sheriff’s Office. In other business, Sheriff Landers and Mr. Hanenkratt both commented on the new radio frequency use, stating it is ‘crystal clear’ and working well. The Commissioners requested Mr. Hanenkratt attend a meeting of the Payne Village Council on September 8, at 7:00 p.m. to help explain the radio system and the frequencies available. Sheriff Landers then discussed the deputy service agreement from the Village of Broughton (see resolution above).
Claudia Fickel, County Auditor – Ms. Fickel discussed the recent audit. Arend, Laukhuf, and Stoller, Inc. prepared the financial statements necessary for Plattenburg to complete the audit. Ms. Fickel indicated Arend, Laukhuf, and Stoller, Inc. went above and beyond expectations to make sure the reports were acceptable. The Commissioners spoke via telephone with Matt Reineck of Arend, Laukhuf, and Stoller, Inc. and extended their appreciation for a job well done.
