This 10th day of February, 2014, the Board of County Commissioners met in regular session with the following members present:
Tony Zartman, Roy Klopfenstein, Fred Pieper, and Nola Ginter, Clerk
The County owns real estate in the Village of Paulding described as follows:
Situated in the Village of Paulding, County of Paulding, and State of Ohio:
Lot Number Two Hundred Six (206) and Lot Number One Hundred Ninety-five (195) of the Original Plat of the Village of Paulding, Paulding County, Ohio. Parcel No. 30-24S-075-00 and 30-24S-074-00
Said real estate is no longer needed for public use by the County. Now, therefore the Board of County Commissioners does hereby authorize the clerk of the Board of County Commissioners to advertise the sale of the aforementioned real estate once a week for four consecutive weeks in a newspaper of general circulation; and sealed bids will be received in the Board of County Commissioners’ Office until 9:45 a.m. on Wednesday, March 12, 2014, and will be opened at 10:00 a.m. on Wednesday, March 12, 2014; with a bid award scheduled for Monday, March 17, 2014, at 9:00 a.m.
ALLOWANCE OF CLAIMS:
Warrants documented as 205398 through 205481 for County Bills were approved and certified to the County Auditor for payment.
TRAVEL REQUEST:
Jonathon Lichty, OSACVSO Spring Quarterly, Dublin, OH – 2-17-14
Tim Baumle, OSAVSCS Spring Conference, Dublin, OH – April 4-6, 2014
Greg Geyer, OSAVSC Spring Conference, Dublin OH – April 4-6, 2014
Dan Wilder, OSAVSC Spring Conference, Dublin OH – April 4-6, 2014
William Mowery, OSAVSC Spring Conference, Dublin OH – April 4-6, 2014
Roger Taylor, OSAVSC Spring Conference, Dublin OH – April 4-6, 2014
IN THE MATTER OF APPROVING ‘THEN AND NOW’ PURCHASE ORDERS AND PAYMENTS:
The Paulding County Auditor has certified the following “Then and Now” purchase order numbers and payments included in the Allowance of Claims on February 10, 2014, Warrants numbered 205403 through 205475 in the amount of $3,183.34; and it is certified that both at the time that the contract or order was made (“then”), and at the time that the County Auditor is completing the certification (“now”), that sufficient funds were available or in the process of collection, to the credit of a proper fund, properly appropriated and free from any previous encumbrance; and pursuant to the Ohio Revised Code §5705.41(D)(1), these purchases must be approved by resolution of the Board of County Commissioners. Now, therefore the Paulding County Commissioners approve the Then and Now Purchase Orders as submitted by the Auditor; and it is found and determined that all formal actions of this Board of County Commissioners, County of Paulding, State of Ohio concerning the adoption of this resolution were adopted in an open meeting of this Board of County Commissioners, and that all deliberations of this Board of County Commissioners and of any of its committees that resulted in such formal action, were in meetings open to the public in compliance with all legal requirements including Section §121.22 of the Ohio Revised Code.
IN THE MATTER OF AMENDING THE 2014 ANNUAL APPROPRIATION (FUND 003):
The Board of County Commissioners does hereby direct the County Auditor to amend the 2104 estimated revenue and appropriations in the Health Department Fund (Fund 003):
Fund/Dept/Account, Estimated Revenue, Amended Estimated Revenue
003-001-10001/Revenue Receipts – $34,500.00; $12,287.72
003-001-10002/Other Receipts – $58,000.00; $12,272.68
003-001-10004/Medical Reserve Corp-NACCHO – $5,000.00; $3,500.00
003-001-10008/Real Property Tax – $183,000.00; $187,769.63
003-001-10009/Mobile Home Tax – $1,200.00; $1,024.99
003-001-10010/TPP Tax Replacement – $3,000.00; $7,709.34
003-001-10011/Homestead Red (Inter) – $8,000.00; $8,547.73
003-001-10012/Roll & 2 1/2% (Inter) – $19,000.00; $19,098.29
003-001-10013/Pub Utility (Inter) – $350.00; $0.00
003-001-10015/WPCLF – $0.00; $59,667.00
003-001-10018/Auglaize Sewer Receipts – $0.00; $3,750.00
003-001-10019/Vital Statistics – $0.00; $19,016.00
003-001-10020/Immunizations – $0.00; $55,000.00
Fund/Dept/Account, Appropriation, Amended Appropriation
003-001-00001/Salaries-Employees – $145,000.00; $139,500.00
003-001-00002/Supplies – $32,000.00; $22,000.00
003-001-00004/Contracts & Services – $3,200.00; $3,900.00
003-001-00006/Travel Expenses – $4,300.00; $5,860.00
003-001-00007/PERS – $27,500.00; $20,700.00
003-001-00008/Workers’ Compensation – $2,600.00; $3,139.11
003-001-00009/Other Expenses – $80,084.45; $89,545.31
003-001-00013/Medical Reserve Corp – $13,912.27; $6,914.09
003-001-00016/NACCHO – $5,000.00; $4,576.46
003-001-00017/WPCLF – $0.00; $67,770.25
003-001-99991/Real Estate Fees – $7,200.00; $11,400.00
003-001-99992/Mobile Home Fees – $300.00; $150.00
003-001-99993/Rollback Fees – $250.00; $280.00
003-001-99994/Pldg WF #2 Timber Rd – $0.00; $248.24
003-001-99995/Blue Creek Wind Farm – $ 0.00; $219.00
IN THE MATTER OF AMENDING THE 2014 ANNUAL APPROPRIATION (FUND 005):
The Board of County Commissioners does hereby direct the County Auditor to amend the 2104 estimated revenue and appropriations in the Special Health Fund (Fund 005):
Fund/Dept/Account, Estimated Revenue, Amended Estimated Revenue
005-001-10001/Restaurant Fees – $34,000.00; $40,000.00
Fund/Dept/Account, Appropriation, Amended Appropriation
005-001-00001/Salaries-Employees – $26,051.40; $28,800.00
005-001-00002/State Remittance – $3,328.60; $3,300.00
005-001-00004/Other Expenses – $4,620.00; $9,000.00
IN THE MATTER OF AMENDING THE 2014 ANNUAL APPROPRIATION (FUND 041):
The Board of County Commissioners does hereby direct the County Auditor to amend the 2104 estimated revenue and appropriations in the WIC Fund (Fund 041):
Fund/Dept/Account, Estimated Revenue, Amended Estimated Revenue
041-001-10001/Sewage Permit – $83,599.00; $86,333.00
Fund/Dept/Account, Appropriation, Amended Appropriation
041-001-20141/Salaries-Employees – $71,476.00; $75,781.96
041-001-20143/Travel – $3,000.00, $3,374.00
041-001-20146/Phone – $1,150.00; $1,175.78
IN THE MATTER OF AMENDING THE 2014 ANNUAL APPROPRIATION (FUND 280):
The Board of County Commissioners does hereby direct the County Auditor to amend the 2104 estimated revenue and appropriations in the Sewage Permit Fund (Fund 280):
Fund/Dept/Account, Estimated Revenue, Amended Estimated Revenue
280-001-10001/Sewage Permit – $10,150.00; $8,900.00
Fund/Dept/Account, Appropriation, Amended Appropriation
280-001-00001/Salaries – $6,000.00; $10,560.00
280-001-00002/Fringes – $1,500.00 ; $3,200.00
280-001-00004/Other Expenses – $1,500.00; $400.00
IN THE MATTER OF AMENDING THE 2014 ANNUAL APPROPRIATION (FUND 281):
The Board of County Commissioners does hereby direct the County Auditor to amend the 2104 estimated revenue and appropriations in the Private Water System Fund (Fund 281):
Fund/Dept/Account, Estimated Revenue, Amended Estimated Revenue
281-001-10001/Private Water System – $9,000.00; $20,000.00
Fund/Dept/Account, Appropriation, Amended Appropriation
281-001-00001/Salaries-Employees – $2,000.00; $13,200.00
281-001-00002/Fringes – $1,000.00; $4,000.00
281-001-00004/Other Expenses – $6,000.00; $8,800.00
AUDIT COMMITTEE:
The Commissioners hosted the quarterly Audit Committee meeting. Those in attendance were: Claudia Fickel, Jennifer Wiswell, Carol Temple, Robin Dobbelaere, Marsha Yeutter, Lou Ann Wannemacher, Cindy Peters, and Jayme Landers. Ms. Fickel reviewed the State Auditor’s management letter and reported all the findings have been addressed except for item number four (It was noted that County Court is currently working to correct). Ms. Fickel announced that Plattenburg and Associates is the IPA that will be doing our audit this year. They have subcontracted Charles Harris and Associates to do the work. The audit is set to begin in March for FY 2013. We have a five-year contract with Plattenburg. Ms. Fickel stated the cost may be slightly lower than last year; however, the Auditor of State will review and approve the audit, for which there will be a fee.
In reviewing the financial reports, the General Fund revenue was up 14% from 2012 and expenses were up 7.63%. Sales tax was also up from 2012. Ms. Wannemacher reported real estate tax collection went well with 86% being collected. She noted the amount billed out was significantly higher than for 2012 (billed in 2013). The additional amount was due to a 14% overall increase in valuation of property.
A third wind farm development may begin construction in 2015. National Wind is planning a 50 turbine farm located in Blue Creek and Latty Townships.
The Commissioners announced they will be taking bids for the two lots located west of the old jail building. County employee parking at the new lot located beside Hometown Pizza was discussed. Ms. Fickel suggested the Commissioners consider keeping at least two sides of the Courthouse square available for employee parking.
The next quarterly audit committee meeting will be held in the Commissioners’ Office on Monday, April 28, 2014, at 11:00 a.m.
Nola Ginter, Clerk
MEETING NOTES OF APPOINTMENTS:
Claudia Fickel, County Auditor – Ms. Fickel reviewed the FY 2012 state audit findings. It was noted all have been addressed and corrections will be made to avoid repeat findings.
Jim Langham, Paulding Progress – Mr. Langham met with the Commissioners to discuss the sale of two lots west of the old jail. The Commissioners noted the lots were purchased several years ago in anticipation of expanding the jail. They commented the lots are no longer useful to the County. Bids will be due in the Commissioners’ Office by 10:00 a.m. on Wednesday, March 12. The bid will be awarded on Monday, March 17 at 9:00 a.m.
Randy Shaffer, EMA Director – Mr. Shaffer reported he has secured all but four signatures on the January, 2012, Commissioners’ journal pages. He will attempt to get the remaining signatures. Mr. Shaffer then noted the state has approved the list of dangerous animal committee members he submitted. He will schedule a meeting of this committee and provide information folders for members. Mr. Shaffer reported he has been working with the phone company on recent late charges. He also clarified a bill received from Canon that was dated January, 2013. Mr. Shaffer and the Commissioners discussed the Paulding County Comprehensive Safety Plan. The plan was written several years ago by a former County Administrator. Mr. Shaffer noted a state-wide tornado drill is usually set for April or May. He suggested the County coordinate two drills per year with the local schools. The Commissioners emphasized the importance of the exercise scheduled for June. Mr. Shaffer then requested the Commissioners consider providing his office with a part time clerical position. He contends that he would have more time to plan trainings and do his duties if he had assistance with paperwork. Mr. Shaffer noted the position would need to be at least 20 hours a week to qualify for reimbursement from state grant dollars. He also commented a part time person was allowed for in the 2014 budget.
