Paulding County Commissioners Meeting Minutes 1/22/14
This 22nd day of January, 2014, the Board of County Commissioners met in regular session with the following members present:
Tony Zartman, Roy Klopfenstein, Fred Pieper, and Nola Ginter, Clerk
ALLOWANCE OF CLAIMS:
Warrants documented as 204898 through 205041 for County Bills were approved and certified to the County Auditor for payment.
EXECUTIVE SESSION:
A motion was made by Mr. Fred Pieper to go into executive session at 8:04 a.m. with the Paulding County Prosecutor to discuss legal matters. The motion was seconded by Mr. Roy Klopfenstein. All members voting yea.
At 8:38 a.m. all members present agreed to adjourn the executive session and go into regular session.
IN THE MATTER OF APPROVING ‘THEN AND NOW’ PURCHASE ORDERS AND PAYMENTS:
The Paulding County Auditor has certified the following “Then and Now” purchase order numbers and payments included in the Allowance of Claims on January 15, 2014, Warrants numbered 204838 through 204885 in the amount of $36,605.40; and it is certified that both at the time that the contract or order was made (“then”), and at the time that the County Auditor is completing the certification (“now”), that sufficient funds were available or in the process of collection, to the credit of a proper fund, properly appropriated and free from any previous encumbrance; and pursuant to the Ohio Revised Code §5705.41(D)(1), these purchases must be approved by resolution of the Board of County Commissioners. Now, therefore the Paulding County Commissioners approve the Then and Now Purchase Orders as submitted by the Auditor; and it is found and determined that all formal actions of this Board of County Commissioners, County of Paulding, State of Ohio concerning the adoption of this resolution were adopted in an open meeting of this Board of County Commissioners, and that all deliberations of this Board of County Commissioners and of any of its committees that resulted in such formal action, were in meetings open to the public in compliance with all legal requirements including Section §121.22 of the Ohio Revised Code.
IN THE MATTER OF APPROVING ‘THEN AND NOW’ PURCHASE ORDERS AND PAYMENTS:
The Paulding County Auditor has certified the following “Then and Now” purchase order numbers and payments included in the Allowance of Claims on January 15, 2014, Warrants numbered 204886 through 204893 in the amount of $1,950.82; and it is certified that both at the time that the contract or order was made (“then”), and at the time that the County Auditor is completing the certification (“now”), that sufficient funds were available or in the process of collection, to the credit of a proper fund, properly appropriated and free from any previous encumbrance; and pursuant to the Ohio Revised Code §5705.41(D)(1), these purchases must be approved by resolution of the Board of County Commissioners. Now, therefore the Paulding County Commissioners approve the Then and Now Purchase Orders as submitted by the Auditor; and it is found and determined that all formal actions of this Board of County Commissioners, County of Paulding, State of Ohio concerning the adoption of this resolution were adopted in an open meeting of this Board of County Commissioners, and that all deliberations of this Board of County Commissioners and of any of its committees that resulted in such formal action, were in meetings open to the public in compliance with all legal requirements including Section §121.22 of the Ohio Revised Code.
IN THE MATTER OF MILEAGE REIMBURSEMENT FOR COUNTY EMPLOYEES USING THEIR PERSONAL CAR FOR COUNTY BUSINESS FOR CALENDAR YEAR 2014:
Various Paulding County elected officials and employees are occasionally required to use their own vehicles for business travel; and the 2014 policy of the Paulding County Commissioners is to reimburse individuals who have obtained prior authorization for such travel,; and Section 1104 Travel Allowance of the Personnel Policy Manual was amended on October 5, 2005, to read “The reimbursement rate shall be the amount established by the Internal Revenue Service for business miles deduction.”; and on December 6, 2013, the IRS Service announced that beginning on January 1, 2014, the standard mileage rate will be fifty-six cents ($0.56) per mile for business miles driven. Now, therefore the Board of County Commissioners does hereby establish the calendar year 2014 County employee reimbursement mileage rate at fifty-six cents ($0.56) per mile for prior approved business miles traveled.
IN THE MATTER OF SUPPLEMENTAL APPROPRIATION (FUND 078):
The Board of County Commissioners does hereby authorize and direct the County Auditor to make a Supplemental Appropriation for the following:
FROM: Pay-In #101168
TO: 078-001-00001Infrastructure Projects/Infrastructure Projects
AMOUNT: $112,249.59
Meeting Notes of Appointments:
Cindy Peters – Ms. Peters presented the monthly sewer project revenue and expense report. She reported a recent payment of the interest on the loan for the project was covered with grant dollars. Late fees/penalties for sewer customers were also discussed.
Judge John DeMuth, Robin Dobbelaere, Melissa Ankney (Juvenile/Probate Court) – The Commissioners met in the Juvenile/Probate Court office with Judge DeMuth and his office staff. Painting of the office and court room was discussed. Additional improvements were suggested for the Commissioners’ consideration.
Greg White, Paulding Mayor; and Harry Wiebe, Paulding Village Administrator – Mayor White and Administrator Wiebe met with the Commissioners to discuss the status of the parking lot on East Perry. The Village owns 20’ along the west side of the lot where there are sewer lines. The County owns the rest of the lot. Parking on the lot will be for Village and County employees during office hours. The Commissioners intend on paving the lot when the weather breaks.
Claudia Fickel, County Auditor; and Darlene Jordan – The Commissioners discussed a refund check from CORSA as a result of the consolidation of Paulding County and Defiance County Job and Family Services. Ms. Fickel reported sending out requests for inventory listings and sick/vacation summaries from County offices.
Lou Ann Wannemacher, County Treasurer – Ms. Wannemacher presented the Permissive Sales Tax report as of January 14, 2014. She reported sales tax received January 14 was $132,627.34. This sales tax revenue was generated from sales for month end November 13, 2013.
