This 12th day of December, 2018, the Board of County Commissioners met in regular session with the following members present: Tony Zartman, Roy Klopfenstein, Mark Holtsberry and Cindy Peters, Clerk
EXECUTIVE SESSION
A motion was made by Mr. Mark Holtsberry to go into executive session at 1:52 p.m. with the Paulding County Hospital, Randy Ruge and Rob Goshia to discuss personnel matters. The motion was seconded by Mr. Roy Klopfenstein. All members voting yea.
At 1:58 p.m. all members present agreed to adjourn the executive session and go into regular session.
ALLOWANCE OF CLAIMS
Warrants documented as 247380 through 247553 for County Bills were approved and certified to the County Auditor for payment.
IN THE MATTER OF APPROVING ‘THEN AND NOW’ PURCHASE ORDERS AND PAYMENTS
WHEREAS, the Paulding County Auditor has certified the following “Then and Now” purchase order number and payment included in the Allowance of Claims on December 5, 2018, Warrants numbered 247281 through 247330 in the amount of $6507.85; and
WHEREAS, it is certified that both at the time that the contract or order was made (“then”), and at the time that the County Auditor is completing the certification (“now”), that sufficient funds were available or in the process of collection, to the credit of a proper fund, properly appropriated and free from any previous encumbrance; and
WHEREAS, pursuant to the Ohio Revised Code §5705.41(D)(1), these purchases must be approved by resolution of the Board of County Commissioners; now, therefore
BE IT RESOLVED, that the Paulding County Commissioners approve the Then and Now Purchase Orders as submitted by the Auditor; and
BE IT FURTHER RESOLVED, that it is found and determined that all formal actions of this Board of County Commissioners, County of Paulding, State of Ohio concerning the adoption of this resolution were adopted in an open meeting of this Board of County Commissioners, and that all deliberations of this Board of County Commissioners and of any of its committees that resulted in such formal action, were in meetings open to the public in compliance with all legal requirements including Section §121.22 of the Ohio Revised Code.
IN THE MATTER OF AMENDING THE 2018 ANNUAL APPROPRIATION (FUND 112)
BE IT RESOLVED, that the Board of County Commissioners does hereby direct the County Auditor to amend the 2018 Annual Appropriation by appropriating the following in the Gasser Road Industrial Fund (Fund 112), to-wit; 112-001-00001/Gasser Road Industrial/CIC Principal #1 AMOUNT: $ 8,666.68
IN THE MATTER OF MODIFYING THE 2018 ANNUAL APPROPRIATION (FUND 001-010)
BE IT RESOLVED, that the Board of County Commissioners does hereby modify the 2018 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds in the Juvenile Court Fund (Fund 001-010), to wit; FROM: 001-010-00002/ Juvenile Court/Supplies TO:001-010-00010/Juvenile Court/PERS AMOUNT: $ 836.62
IN THE MATTER OF MODIFYING THE 2018 ANNUAL APPROPRIATION (FUND 001-001)
BE IT RESOLVED, that the Board of County Commissioners does hereby modify the 2018 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds in the Commissioners’ Fund (Fund 001-001), to wit; FROM: 001-001-00008/ Commissioners/Other Expenses TO: 001-001-00014/Commissioners /Pre-Pay Work Comp AMOUNT: $1805.92
IN THE MATTER OF MODIFYING THE 2018 ANNUAL APPROPRIATION (FUND 001-015)
BE IT RESOLVED, that the Board of County Commissioners does hereby modify the 2018 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds in the Election Board Fund (Fund 001-015), to wit; FROM: 001-015-00008/ Election Board/PERS, TO: 001-015-00002/Election Board/Salary Employees, AMOUNT: $200.00; FROM: 001-015-00008/ Election Board/Precinct Workers, TO: 001-015-00002/Election Board/Salary Employees AMOUNT: $2670.00; FROM: 001-015-00008/ Election Board/Workers’ Comp TO: 001-015-00002/Election Board/Equipment AMOUNT: $675.00; FROM: 001-015-00008/ Election Board/Other Expenses TO: 001-015-00002/Election Board/Contract/Services AMOUNT: $ 690.00 FROM: 001-015-00008/ Election Board/Advertising TO: 001-015-00002/Election Board/Contract/Services AMOUNT: $1130.00
IN THE MATTER OF MODIFYING THE 2018 ANNUAL APPROPRIATION (FUND 009)
BE IT RESOLVED, that the Board of County Commissioners does hereby modify the 2018 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds in the Engineers’ Gas Tax Fund (Fund 009), to wit; FROM: 009-001-00021/ Engineers’ Gas Tax/Contract Projects TO: 009-001-00033/Engineers’ Gas Tax/Medicare AMOUNT: $ 800.00
IN THE MATTER OF MODIFYING THE 2018 ANNUAL APPROPRIATION (FUND 009)
BE IT RESOLVED, that the Board of County Commissioners does hereby modify the 2018 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds in the Engineers’ Gas Tax Fund (Fund 009), to wit; FROM: 009-001-00021/ Engineers’ Gas Tax/Contract Projects TO: 009-001-00045/Engineers’ Gas Tax/PERS AMOUNT: $ 3600.00; FROM: 009-001-00020/ Engineers’ Gas Tax/Contract Services TO: 009-001-00017/Engineers’ Gas Tax/Materials AMOUNT:$75,000.00
IN THE MATTER OF MODIFYING THE 2018 ANNUAL APPROPRIATION (FUND 062)
BE IT RESOLVED, that the Board of County Commissioners does hereby modify the 2018 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds in the E911 Fund (Fund 062), to wit; FROM: 062-001-00006/ E911 /PERS TO: 062-001-00001/E911/Salaries AMOUNT: $824.40
IN THE MATTER OF MODIFYING THE 2018 ANNUAL APPROPRIATION (FUND 185)
BE IT RESOLVED, that the Board of County Commissioners does hereby modify the 2018 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds in the Sanitary Sewer Rev Fund (Fund 185), to wit; FROM: 185-001-00004/Sanitary Sewer Rev/Workers’ Comp TO: 185-001-00003/Sanitary Sewer Rev /PERS AMOUNT: $88.36
IN THE MATTER OF MODIFYING THE 2018 ANNUAL APPROPRIATION (FUND 235)
BE IT RESOLVED, that the Board of County Commissioners does hereby modify the 2018 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds in the Community Health Assessment + Improvement Plan Fund (Fund 235), to wit; FROM: 235-001-00002/Community Health Assessment + Imp Plan/Fringes TO: 235-001-00001/ Community Health Assessment + Imp Plan/Salaries AMOUNT: $ 258.27
IN THE MATTER OF SUPPLEMENTAL APPROPRIATION (FUND 78)
BE IT RESOLVED, that the Board of County Commissioners does hereby direct the County Auditor to make Supplemental Appropriations in the Infrastructure Projects Fund (Fund 78); to-wit: FROM: Pay-in #119896 TO: 078-001-00001/Infrastructure Projects/Infrastructure Expense AMOUNT: $28,839.65; FROM: Pay-in #119869 TO: 078-001-00001/Infrastructure Projects/Infrastructure Expense AMOUNT: $78,430.37
EXECUTIVE SESSION
A motion was made by Mr. Mark Holtsberry to go into executive session at 1:52 p.m. with the Paulding County Hospital, Randy Ruge and Rob Goshia to discuss personnel matters. The motion was seconded by Mr. Roy Klopfenstein. All members voting yea.
At 1:58 p.m. all members present agreed to adjourn the executive session and go into regular session.
IN THE MATTER OF APPROVING THE AGREEMENT WITH LUCAS COUNTY CORONER TO PROVIDE AUTOPSY SERVICES FOR PAULDING COUNTY
WHEREAS, the Lucas County Coroner provides forensic autopsy services to Paulding County as requested by the Paulding County Coroner; and
WHEREAS, funds generated from autopsy services are restricted to equipment and supplies for the Lucas County Coroner’s Laboratory; and
WHEREAS, ORC 313.16 allows for laboratory examinations by a Coroner of another County; now, therefore
BE IT RESOLVED, that the Board of County Commissioners does hereby authorize the renewal of the Agreement with Lucas County for autopsy services for the calendar year 2019 at the rate of $1,450.00 per autopsy for the forensic autopsy and routine toxicology, with non-routine tests and procedures being billed separately and according to costs incurred; that Paulding County will reimburse Lucas County for any travel necessary to provide testimony as required by law, at the current IRS standard mileage business rate; that Paulding County be responsible to transporting the body to and from the Lucas County Facility; and that the Paulding County Coroner’s office will be charged $25.00 for a regular body bag; and $65.00 for an extra large heavy-duty body bag should a body not be in a body bag when received at the Lucas County facility; and be it
FURTHER RESOLVED, this Agreement shall remain in full force and effective for a period of twelve (12) months effective January 1, 2019, and terminating December 31, 2019, understanding that either party may terminate this Agreement by giving thirty (30) days written notice of their intent to terminate Agreement.
IN THE MATTER OF ACCEPTING THE PAULDING COUNTY HOSPITAL 2019 OPERATING AND CAPITAL BUDGET
BE IT RESOLVED, pursuant to Section §339.06(3) of the Ohio Revised Code, the Board of County Commissioners have reviewed and does hereby accept the Paulding County Hospital 2019 Operating and Capital Budget for the fiscal year beginning January 1, 2019, through December 31, 2019.
Meeting Notes of Appointments
• Joe Burkard, County Prosecutor – Mr. Burkard met with the Commissioners to discuss the economy and financing upcoming trials.
• The Commissioners attended a Land Bank Meeting in the conference room in the basement of the Courthouse.
• Sheriff Landers – Sheriff Landers presented his 2018 projections and monthly Jail report for the month ending November 30, 2018. There were 63 male inmates serving 781 days and 29 female inmates serving 262 days in the month of November for a total of 1043 days served. Total inmates held were 92. The average inmates held per day was 34.7 with 26 being male and 8.7 female. The average inmates stay per day was 11.3 with 12.3 being male and 9.0 female. Total meals served for the month of November totaled 2965 meals. Sheriff also discussed the phone system for 911 and the Nixle system with the Commissioners.
• Darlene Jordan, Auditor’s office and Claudia Fickel, County Auditor – Ms. Fickel discussed the 2019 general fund budget and her budget with the Commissioners.
• Jerry Zielke, Economic Development Director – Mr. Zielke obtained a signature from Commissioner Zartman for the Insource EZ Agreement. Mr. Zielke commented that he is still working on getting water/sewer out to the CIC property on Gasser Road. Mr. Zielke noted that all Revolving Loan Funds will get an itemized summary for their loans. Commissioner Klopfenstein informed Mr. Zielke that the land bank is looking to move forward with adding the Liberty Fuel Stop in Antwerp to the land bank for clean-up.
• Ed Bohn, EMA Director – Mr. Bohn presented his Paulding County Emergency Management Agency 2018 Year in Review to the Commissioners. Accomplishments include the dedication of the EMA training facility, completion of Paulding County’s Mitigation Plan, and the operation of the NIXLE 360 alert system. Mr. Bohn also procured $331,678 Fire Marshals Grant for MARCS radios for fire and EMS, $312488 Law Enforcement SHSP Grant for MARCS radios for the Sheriff’s office, 911 Communications, (4) local police departments and EMA. He has obtained $61,206 for FY18 SHSP Grant for a mass casualty trailer and a four passenger UTV. Mr. Bohn has also worked with the Sheriff’s office, Paulding County Hospital and R&B Fabrications and received 25 tactical trauma kits donated to county law enforcement officers. He has also worked with the three school districts and the Paulding County Hospital receiving Stop-the-Bleed kits in each of the schools. Mr. Bohn is in the process of getting a handbook printed by working with the school districts and first responders for School Emergency Response. He has obtained a 60kw diesel generator from the Ohio EMA along with holding the county’s annual HAZ-MAT exercise and table top exercise on a train derailment. Norfolk Southern Railroad put on a Railroad 101 class for county first responders. The county HAZ-MAT plan was reviewed by the State of Ohio and accepted as read for 2018. Updates and changes will be made in 2019’s plan. The Paulding County EMA/LEPC has its 26 Tier II facilities categorized, analyzed and mapped out in 2018 as a requirement each year. Paulding County LEPC held six HAZ-MAT classes in 2018 thanks to a HMEP Grant totaling $28,560. Payne Fire Department has nine firefighters get the training and certified to Technician Level for HAZ-MAT and received a $3200 grant to maintain the certification and training.
Mr. Bohn noted the six incidents that took place in the county to date. A wet micro burst struck the village of Haviland; Four (4) semi accidents resulting in hazardous material spills; Six (6) hazardous material spills in the county and Paulding County EMA assisted Antwerp Fire and EMS on a prolonged extrication at a semi accident north of the village. Public relations continue to be a part of the Paulding County EMA promoting the office and being prepared for natural disasters or man-made incidents when they occur. Mr. Bohn completed and received his certification in the Advanced Professional Series for Emergency Managers in the United States and completed the Federal Government’s SERTC Leadership and Management of Surface Transportation Hazardous Incident. Goals for 2019 will be listed in January.
• Rob Goshia, Randy Ruge, Paulding County Hospital – Mr. Ruge and Mr. Goshia presented the facility budget for 2019 for the Paulding County Hospital. (See resolution above). Mr. Ruge pointed out that the Hospital belongs to a group purchasing organization for hospitals. Commissioner Zartman thanked Mr. Ruge for his leadership and service to our county hospital and noted that his abilities have kept our hospital a viable part of this community.
• Dave Cline, Board of Elections Board Member – Mr. Cline discussed the Board of Elections budget for 2019 and the voting machines that need to be replaced in 2019. There are available grants from the State of Ohio in the amount up to $350,000 for the voting machines. The Board of Elections’ Board’s goal is to be under $350,000 after selecting a vendor for the purchase.
