This 8th day of September, 2014, the Board of County Commissioners met in regular session with the following members present:
Tony Zartman, Roy Klopfenstein, Fred Pieper, and Nola Ginter, Clerk
ALLOWANCE OF CLAIMS:
Warrants documented as 210400 through 210503 for County Bills were approved and certified to the County Auditor for payment.
IN THE MATTER OF APPROVING ‘THEN AND NOW’ PURCHASE ORDERS AND PAYMENTS:
The Paulding County Auditor has certified the following “Then and Now” purchase order numbers and payments included in the Allowance of Claims on September 8, 2014, Warrant numbered 210404 in the amount of $2,800.00; and it is certified that both at the time that the contract or order was made (“then”), and at the time that the County Auditor is completing the certification (“now”), that sufficient funds were available or in the process of collection, to the credit of a proper fund, properly appropriated and free from any previous encumbrance; and pursuant to the Ohio Revised Code §5705.41(D)(1), these purchases must be approved by resolution of the Board of County Commissioners. Now, therefore the Paulding County Commissioners approve the Then and Now Purchase Orders as submitted by the Auditor; and it is found and determined that all formal actions of this Board of County Commissioners, County of Paulding, State of Ohio concerning the adoption of this resolution were adopted in an open meeting of this Board of County Commissioners, and that all deliberations of this Board of County Commissioners and of any of its committees that resulted in such formal action, were in meetings open to the public in compliance with all legal requirements including Section §121.22 of the Ohio Revised Code.
IN THE MATTER OF AMENDING THE 2014 ANNUAL APPROPRIATION (FUND 104):
The Board of County Commissioners does hereby direct the County Auditor to amend the 2014 Annual Appropriation by appropriating the following in the Human Services (Fund 104):
104-001-00002/Human Services/Repairs & Maintenance
AMOUNT: $9,875.45
IN THE MATTER OF AUTHORIZATION TO APPLY TO THE OHIO PUBLIC WORKS COMMISSION (OPWC) FOR PROGRAM YEAR 29 SCIP AND LTIP FUNDS TO BE USED FOR COUNTY PROJECTS:
The Board of County Commissioners does hereby authorize Paulding County Engineer, Travis McGarvey to apply to the Ohio Public Works Commission (OPWC) for Program Year 29 SCIP and LTIP funds to be used for County projects.
Meeting Notes of Appointments:
Sheriff Jason Landers, Dave Cline, and Scott Strahley (RCAP) – Mr. Strahley met with the Commissioners, Sheriff Landers, and Dave Cline to discuss the electric usage at the Sheriff’s Office. He provided an in-depth energy evaluation report dating back to 2008 comparing the kilowatt hours used per month and the cost per kilowatt. The reports revealed that although the usage has been steadily decreasing, the cost per kilowatt has been slowly increasing. The Commissioners encourage the Sheriff to continue to monitor usage to keep it at the lowest possible. They also considered the feasibility of doing a study of all county-owned buildings’ energy usage.
Jim Langham, Paulding Progress – In observance of National Boss/Employee Exchange Day, the Commissioners suggested that Mr. Langham interview their clerical staff. Mr. Langham spoke to Cindy Peters, Clerk/Office Manager, Nola Ginter, Clerk of Record, and Joan Tope, Clerk/Accounts Payable about their duties/responsibilities.
Brion Hanenkratt, E-911 – Mr. Hanenkratt met with the Commissioners briefly to update them on the communication radios.
Steve Plummer, Tri State Transportation Consulting, Inc. – Mr. Plummer was appointed by the Commissioners to sit on the MVPO Rural Transportation Committee. He has attended several meetings and presented his report to the Commissioners. Mr. Plummer explained the committee has listed seven transportation ‘goals’ for the counties involved. All county representatives agreed that safety and efficiency is the number one goal. Mr. Plummer noted that each county representative has their own ideas on what is most important for their particular county. He also stated that MVPO will have the dollars to spend; however, he strongly feels that if Paulding County is not represented and does not have a plan, we will lose out on funding. Mr. Plummer recommended designated truck routes for heavy traffic, bypassing the village. These designated routes could be built up to accommodate the extra weight and would also ease the truck traffic in the village, making it a safer place to park and shop. This alternative would also preserve the condition of the roads, curbs, and sidewalks in the village. Mr. Plummer commented the load limit rules need to be better enforced, with citations issued when necessary. Mr. Plummer highly recommended that Paulding County consider appointing a transportation coordinator. He concluded by commenting on the transportation needs of the elderly, disabled, veterans, and those who do not own a vehicle. Mr. Plummer sees a great need for these people to get to doctors’ appointments or to do various other errands (i.e. grocery shopping). Realizing Paulding County already has a couple of agencies that provide transportation, Mr. Plummer feels a coordinator could work with these entities to prevent duplication of trips and to make these services more efficient. Mr. Plummer noted that Defiance and Williams Counties have already submitted their plans to MVPO. The plan submission deadline is November, 2014. The Commissioners agreed to follow-up by contacting Ellen Berry (grant coordinator) at MVPO and also having a meeting with the agencies in Paulding County that already provide transportation services to gain a better understanding of what is already in place. The Commissioners thanked Mr. Plummer for his willingness to serve on the MVPO Rural Transportation Committee and also for his valuable input.
Ed Bohn, EMA Director – Mr. Bohn reported he attended a meeting in Columbus recently. He reviewed some changes in the organization of the EMA on the state level. Regional offices are being reduced from eight to five. Rich Lauffer will not retain his current position, but will be shifted to another office. Mr. Bohn noted that Paulding County can apply for grants again once a mitigation plan is completed. He indicated there are three companies in northwest Ohio who write the grants. Mr. Bohn reported he recently met with the fire chiefs. He also asked if the weather siren at the fairgrounds is in proper working order. A call was made to follow-up.
Claudia Fickel, County Auditor – Ms. Fickel presented the amounts and rates as determined by the Budget Commission and the necessary tax levies and certifying them to the County Auditor for the Commissioners acceptance (see resolution above).
