Paulding County Commissioners 9/11/13
This 11th day of September, 2013, the Board of County Commissioners met in regular session with the following members present:
Fred Pieper, Tony Zartman, Roy Klopfenstein, and Nola Ginter, Clerk
ALLOWANCE OF CLAIMS:
Warrants documented as 200987 through 201065 for County Bills were approved and certified to the County Auditor for payment.
IN THE MATTER OF APPROVING ‘THEN AND NOW’ PURCHASE ORDERS AND PAYMENTS:
The Paulding County Auditor has certified the following “Then and Now” purchase order numbers and payments included in the Allowance of Claims on September 9, 2013, Warrants numbered 200895 through 200942 in the amount of $29,259.67; and it is certified that both at the time that the contract or order was made (“then”), and at the time that the County Auditor is completing the certification (“now”), that sufficient funds were available or in the process of collection, to the credit of a proper fund, properly appropriated and free from any previous encumbrance; and pursuant to the Ohio Revised Code §5705.41(D)(1), these purchases must be approved by resolution of the Board of County Commissioners. Now, therefore the Paulding County Commissioners approve the Then and Now Purchase Orders as submitted by the Auditor; and it is found and determined that all formal actions of this Board of County Commissioners, County of Paulding, State of Ohio concerning the adoption of this resolution were adopted in an open meeting of this Board of County Commissioners, and that all deliberations of this Board of County Commissioners and of any of its committees that resulted in such formal action, were in meetings open to the public in compliance with all legal requirements including Section §121.22 of the Ohio Revised Code.
EXECUTIVE SESSION:
A motion was made by Mr. Roy Klopfenstein to go into executive session at 8:01 a.m. with the County Prosecutor to discuss legal matters. The motion was seconded by Mr. Tony Zartman. All members voting yea.
At 8:30 a.m. all members present agreed to adjourn the executive session and go into regular session.
IN THE MATTER OF AMENDING THE 2013 ANNUAL APPROPRIATION (FUND 001-017):
The Board of County Commissioners does hereby direct the County Auditor to amend the 2013 Annual Appropriation by appropriating the following:
001-017-00006/General Fund/Sheriff/Supplies/Jail/Outhousing
AMOUNT: $100,000.00
IN THE MATTER OF AMENDING THE 2013 ANNUAL APPROPRIATION (FUND 042):
The Board of County Commissioners does hereby direct the County Auditor to amend the 2013 Annual Appropriation by appropriating the following in the Extension Center Fund (Fund 042):
042-001-00010/Extension Center/Refunds
AMOUNT: $522.01
IN THE MATTER OF ADOPTING A POLICY FOR THE DEPOSITING OF PUBLIC MONIES:
Ohio Revised Code §9.38 requires that all public monies be deposited with the Treasurer or the properly designated depository within twenty-four (24) hours of collection by an official of public office; and if the amount of daily receipts does not exceed $1,000.00 and the receipts can be safeguarded, public offices may adopt a policy permitting their officials who receive this money to hold it past the next business day, providing the deposit be made no later than three (3) business days after receiving it; and the legislative authority governing the public office may adopt said policy and it must include provisions and procedures to safeguard the money during the intervening period; further, if the amount exceeds $1,000.00 or a lesser amount cannot be safeguarded, the public official must then deposit the money on the next business day. Now, therefore the Board of County Commissioners does hereby adopt, for their office, a policy allowing public monies collected within twenty-four (24) hours and less than $1,000.00 to be held and deposited no later than three (3) business days after receiving, provided the receipts can be safeguarded; and if the amount received within twenty-four (24) hours exceeds $1,000.00 or a lesser amount and cannot be safeguarded, it must be deposited on the next business day.
IN THE MATTER OF CREATING NEW REVENUE LINE ITEMS IN VARIOUS FUNDS TO TRACK WORKERS’ COMPENSATION REIMBURSEMENT:
The Board of County Commissioners does hereby direct the County Auditor to create new line items in the following funds to track the reimbursement from Workers’ Compensation:
002-001-10008 Other Receipts – $227.23
005-001-10002 Other Receipts – $194.96
010-001-10007 Other Receipts – $779.28
025-001-10005 Other Receipts – $54.31
032-001-10002 Other Receipts – $446.66
041-001-10002 Other Receipts – $556.19
046-001-10002 Other Receipts – $449.04
060-001-10003 Other Receipts – $127.48
073-001-10006 Other Receipts – $67.93
077-001-10005 Other Receipts – $23.14
079-001-10003 Other Receipts – $146.83
081-001-10003 Other Receipts – $249.76
096-001-10004 Other Receipts – $423.21
177-001-10002 Other Receipts – $37.86
280-001-10002 Other Receipts – $26.89
281-001-10002 Other Receipts – $18.87
Meeting Notes of Appointments:
Sheriff Jason Landers – Sheriff Landers presented his 2013 projections as of September 4, 2013. With the increase in the average of inmates, the jail supply/outhousing line item will fall short of its appropriation. The Sheriff reported recently exchanging several weapons for new 40 caliber Glocks to be distributed to his deputies, at no additional expense. He noted he has been monitoring supply purchases closely to maintain fiscal responsibility.
Don Foltz – Mr. Foltz presented paperwork for the parking lot purchase.
Claudia Fickel and Lou Ann Wannemacher – Mr. Fickel reported the County audit will be a bidding process next year.
Aaron Timm – Mr. Timm reported a rollover accident involving an asphalt truck. There were no serious injuries, but the truck will no doubt be considered totaled. The Commissioners requested signs be made for the new parking lot. Mr. Timm noted the grassy parking lot north of the fairgrounds will be mowed for the Flat Rock Creek Festival. Fill dirt will be applied next week.
Judge John DeMuth – Judge DeMuth met with the Commissioners to discuss the policy on making deposits (see resolution above). Once the Commissioners adopt a policy, other offices may adopt it as their own. Judge DeMuth noted the Juvenile Court/Probation has been funded primarily through a $50,000 grant from the Department of Youth Services. He also explained ‘reclaim’ revenue as incentive for not using local facilities (as opposed to state) for holding juveniles. He noted the cost of housing an adult in a state facility averages $30,000.00/year. The cost to house a juvenile at the state level is $180,000/year. This year, Judge DeMuth was expecting the grant and $59,000 in reclaim revenue. The state has recently decided to hold the reclaim dollars and instead award ‘targeted’ reclaim revenue. The targeted areas are the more heavily populated, metropolitan areas, which means less funding to the sparsely populated, rural areas. Judge DeMuth is projecting a shortfall in several of his expense line items due to this lack of funding.
