This 21st day of October, 2015, the Board of County Commissioners met in regular session with the following members present:
Roy Klopfenstein, Tony Zartman, Mark Holtsberry, and Nola Ginter, Clerk
ALLOWANCE OF CLAIMS:
Warrants documented as 220019 through 220068 for County Bills were approved and certified to the County Auditor for payment.
IN THE MATTER OF APPROVING ‘THEN AND NOW’ PURCHASE ORDERS AND PAYMENTS
The Paulding County Auditor has certified the following “Then and Now” purchase order numbers and payments included in the Allowance of Claim on October 19, 2015, Warrants numbered 219861 through 219969 in the amount of $50,737.11; and it is certified that both at the time that the contract or order was made (“then”), and at the time that the County Auditor is completing the certification (“now”), that sufficient funds were available or in the process of collection, to the credit of a proper fund, properly appropriated and free from any previous encumbrance; and pursuant to the Ohio Revised Code §5705.41(D)(1), these purchases must be approved by resolution of the Board of County Commissioners. Now, therefore the Paulding County Commissioners approve the Then and Now Purchase Orders as submitted by the Auditor; and it is found and determined that all formal actions of this Board of County Commissioners, County of Paulding, State of Ohio concerning the adoption of this resolution were adopted in an open meeting of this Board of County Commissioners, and that all deliberations of this Board of County Commissioners and of any of its committees that resulted in such formal action, were in meetings open to the public in compliance with all legal requirements including Section §121.22 of the Ohio Revised Code.
IN THE MATTER OF APPROVING ‘THEN AND NOW’ PURCHASE ORDERS AND PAYMENTS:
The Paulding County Auditor has certified the following “Then and Now” purchase order numbers and payments included in the Allowance of Claim on October.21, 2015, Warrants numbered 220035 through 220068 in the amount of $36,210.23; and it is certified that both at the time that the contract or order was made (“then”), and at the time that the County Auditor is completing the certification (“now”), that sufficient funds were available or in the process of collection, to the credit of a proper fund, properly appropriated and free from any previous encumbrance; and pursuant to the Ohio Revised Code §5705.41(D)(1), these purchases must be approved by resolution of the Board of County Commissioners. Now, therefore the Paulding County Commissioners approve the Then and Now Purchase Orders as submitted by the Auditor; and it is found and determined that all formal actions of this Board of County Commissioners, County of Paulding, State of Ohio concerning the adoption of this resolution were adopted in an open meeting of this Board of County Commissioners, and that all deliberations of this Board of County Commissioners and of any of its committees that resulted in such formal action, were in meetings open to the public in compliance with all legal requirements including Section §121.22 of the Ohio Revised Code.
IN THE MATTER OF AMENDING THE 2015 ANNUAL APPROPRIATION (FUND 008):
The Board of County Commissioners does hereby direct the County Auditor to amend the 2015 Annual Appropriation by appropriating the following in the Auditor-Real Estate Assessment Fund (Fund 008):
008-001-00014/Auditor-Real Estate Assessment/Salaries-Map Department
AMOUNT: $7,652.00
IN THE MATTER OF AMENDING THE 2015 ANNUAL APPROPRIATION (FUND 008):
The Board of County Commissioners does hereby direct the County Auditor to amend the 2015 Annual Appropriation by appropriating the following in the Auditor-Real Estate Assessment Fund (Fund 008):
008-001-00015/Auditor-Real Estate Assessment/PERS-Map Department
AMOUNT: $1,000.00
IN THE MATTER OF AMENDING THE 2015 ANNUAL APPROPRIATION (FUND 009):
The Board of County Commissioners does hereby direct the County Auditor to amend the 2015 Annual Appropriation by appropriating the following in the Engineer-Gas Tax Fund (Fund 009):
009-001-00007/Engineer-Gas Tax/Materials
AMOUNT: $25,000.00
IN THE MATTER OF AMENDING THE 2015 ANNUAL APPROPRIATION (FUND 009):
The Board of County Commissioners does hereby direct the County Auditor to amend the 2015 Annual Appropriation by appropriating the following in the Engineer-Gas Tax Fund (Fund 009):
009-001-00010/Engineer-Gas Tax/Insurance
AMOUNT: $6,600.00
IN THE MATTER OF AMENDING THE 2015 ANNUAL APPROPRIATION (FUND 009):
The Board of County Commissioners does hereby direct the County Auditor to amend the 2015 Annual Appropriation by appropriating the following in the Engineer-Gas Tax Fund (Fund 009):
009-001-00017/Engineer-Gas Tax/Materials
AMOUNT: $25,000.00
IN THE MATTER OF AMENDING THE 2015 ANNUAL APPROPRIATION (FUND 009):
The Board of County Commissioners does hereby direct the County Auditor to amend the 2015 Annual Appropriation by appropriating the following in the Engineer-Gas Tax Fund (Fund 009):
009-001-00021Engineer-Gas Tax/Contract Projects
AMOUNT: $3,264.00
IN THE MATTER OF AMENDING THE 2015 ANNUAL APPROPRIATION (FUND 024):
The Board of County Commissioners does hereby direct the County Auditor to amend the 2015 Annual Appropriation by appropriating the following in the Permissive Tax Fund (Fund 024):
024-001-00001/Permissive Tax/Permissive Tax Expense
AMOUNT: $5,502.42
IN THE MATTER OF AMENDING THE 2015 ANNUAL APPROPRIATION (FUND 052-002):
The Board of County Commissioners does hereby direct the County Auditor to amend the 2015 Annual Appropriation by appropriating the following in the Senior Center Fund (Fund 052):
052-002-00006/Senior Center/Nutrition/Raw Food
AMOUNT: $12,000.00
IN THE MATTER OF AMENDING THE 2015 ANNUAL APPROPRIATION (FUND 052-002):
The Board of County Commissioners does hereby direct the County Auditor to amend the 2015 Annual Appropriation by appropriating the following in the Senior Center Fund (Fund 052):
052-002-00007/Senior Center/Nutrition/Supplies
AMOUNT: $4,500.00
IN THE MATTER OF MODIFYING THE 2015 ANNUAL APPROPRIATION (FUND 001-001):
The Board of County Commissioners does hereby modify the 2015 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds:
FROM: 001-001-00010/General Fund/Commissioners/Workers’ Comp
TO: 001-001-00009/General Fund/Commissioners/PERS
AMOUNT: $1,016.97
IN THE MATTER OF MODIFYING THE 2015 ANNUAL APPROPRIATION (FUND 001-001):
The Board of County Commissioners does hereby modify the 2015 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds:
FROM: 001-001-00013/General Fund/Commissioners/Social Security
TO: 001-001-00009/General Fund/Commissioners/PERS
AMOUNT: $2,535.00
IN THE MATTER OF MODIFYING THE 2015 ANNUAL APPROPRIATION (FUND 001-027):
The Board of County Commissioners does hereby modify the 2015 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds:
FROM: 001-001-00002/General Fund/Commissioners/Salaries-Employees
TO: 001-027-00006/General Fund/Engineer/PERS, 001-027-00009/General Fund/Engineer/Medicare, 001-027-00010/General Fund/Engineer/Salaries
TOTAL: $1,222.00
AMOUNTS: $1,000.00, $30.00, $192.00
IN THE MATTER OF MODIFYING THE 2015 ANNUAL APPROPRIATION (FUND 009):
The Board of County Commissioners does hereby modify the 2015 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds in the Engineer-Gas Tax Fund (Fund 009):
FROM: 009-001-00043/Engineer-Gas Tax/Laborers’ Work Com
TO: 009-001-00007/Engineer-Gas Tax/Materials
AMOUNT: $4,559.00
IN THE MATTER OF MODIFYING THE 2015 ANNUAL APPROPRIATION (FUND 009):
The Board of County Commissioners does hereby modify the 2015 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds in the Engineer-Gas Tax Fund (Fund 009):
FROM: 009-001-00046/Engineer-Gas Tax/Office Workers’ Comp
TO: 009-001-00007/Engineer-Gas Tax/Materials
AMOUNT: $253.00
IN THE MATTER OF MODIFYING THE 2015 ANNUAL APPROPRIATION (FUND 009):
The Board of County Commissioners does hereby modify the 2015 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds in the Engineer-Gas Tax Fund (Fund 009):
FROM: 009-001-00023/Engineer-Gas Tax/Other Expenses
TO: 009-001-00008/Engineer-Gas Tax/Equipment
AMOUNT: $921.00
IN THE MATTER OF MODIFYING THE 2015 ANNUAL APPROPRIATION (FUND 009):
The Board of County Commissioners does hereby modify the 2015 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds in the Engineer-Gas Tax Fund (Fund 009):
FROM: 009-001-00020/Engineer-Gas Tax/Contracts/Services
TO: 009-001-00021/Engineer-Gas Tax/Contract Projects
AMOUNT: $5,000.00
IN THE MATTER OF MODIFYING THE 2015 ANNUAL APPROPRIATION (FUND 009):
The Board of County Commissioners does hereby modify the 2015 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds in the Engineer-Gas Tax Fund (Fund 009):
FROM: 009-001-00022/Engineer-Gas Tax/Advertising
TO: 009-001-00021/Engineer-Gas Tax/Contract Projects
AMOUNT: $1,000.00
IN THE MATTER OF MODIFYING THE 2015 ANNUAL APPROPRIATION (FUND 009):
The Board of County Commissioners does hereby modify the 2015 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds in the Engineer-Gas Tax Fund (Fund 009):
FROM: 009-001-00037/Engineer-Gas Tax/Land
TO: 009-001-00021/Engineer-Gas Tax/Contract Projects
AMOUNT: $1,000.00
IN THE MATTER OF MODIFYING THE 2015 ANNUAL APPROPRIATION (FUND 009):
The Board of County Commissioners does hereby modify the 2015 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds in the Engineer-Gas Tax Fund (Fund 009):
FROM: 009-001-00038/Engineer-Gas Tax/Compensation & Damages
TO: 009-001-00021/Engineer-Gas Tax/Contract Projects
AMOUNT: $1,000.00
IN THE MATTER OF MODIFYING THE 2015 ANNUAL APPROPRIATION (FUND 052-001):
The Board of County Commissioners does hereby modify the 2015 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds in the Senior Center Fund (Fund 052):
FROM: 052-001-00015/Senior Center/Employment Requirements
TO: 052-001-00006/Senior Center/Raw Food
AMOUNT: $200.00
IN THE MATTER OF MODIFYING THE 2015 ANNUAL APPROPRIATION (FUND 052-001):
The Board of County Commissioners does hereby modify the 2015 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds in the Senior Center Fund (Fund 052):
FROM: 052-001-00020/Senior Center/Estate Building Funds
TO: 052-001-00007/Senior Center/Supplies
AMOUNT: $500.00
IN THE MATTER OF MODIFYING THE 2015 ANNUAL APPROPRIATION (FUND 052-001):
The Board of County Commissioners does hereby modify the 2015 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds in the Senior Center Fund (Fund 052):
FROM: 052-001-00020/Senior Center/Estate Building Fund
TO: 052-001-00010/Senior Center/Utilities
AMOUNT: $1,500.00
IN THE MATTER OF MODIFYING THE 2015 ANNUAL APPROPRIATION (FUND 052-002):
The Board of County Commissioners does hereby modify the 2015 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds in the Senior Center Fund (Fund 052):
FROM: 052-001-00020/Senior Center/Estate Building Funds
TO: 052-002-00010/Senior Center/Nutrition/Utilities
AMOUNT: $1,500.00
IN THE MATTER OF MODIFYING THE 2015 ANNUAL APPROPRIATION (FUND 052-002):
The Board of County Commissioners does hereby modify the 2015 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds in the Senior Center Fund (Fund 052):
FROM: 052-002-00016/Senior Center/Nutrition/Memberships
TO: 052-002-00014/Senior Center/Nutrition/Maintenance
AMOUNT: $200.00
IN THE MATTER OF MODIFYING THE 2015 ANNUAL APPROPRIATION (FUND 052-002):
The Board of County Commissioners does hereby modify the 2015 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds in the Senior Center Fund (Fund 052):
FROM: 052-002-00008/Senior Center/Nutrition/Vehicle Expenses
TO: 052-002-00006/Senior Center/Nutrition/Raw Food, 052-002-00018/Senior Center/Nutrition/Contract Services
TOTAL: $2,200.00
AMOUNTS: $2,000.00, $200.00
IN THE MATTER OF MODIFYING THE 2015 ANNUAL APPROPRIATION (FUND 052-002):
The Board of County Commissioners does hereby modify the 2015 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds in the Senior Center Fund (Fund 052):
FROM: 052-002-00017/Senior Center/Nutrition/Other Expenses
TO: 052-002-00018/Senior Center/Nutrition/Contract Services
AMOUNT: $100.00
IN THE MATTER OF APPROVING AND AUTHORIZING THE CREATION OF THE PAULDING COUNTY TRANSPORTATION IMPROVEMENT DISTRICT (PCTID); ESTABLISHING THE STRUCTURE OF THE GOVERNING BOARD OF THE PCTID; MAKING APPOINTMENTS TO THE BOARD OF TRUSTEES FOR THE PCTID, ALL PURSUANT TO THE OHIO REVISED CODE (ORC) §5540.02 ET. SEQ:
The Board of County Commissioners has studied the matter of the creation of a Paulding County Transportation Improvement District (PCTID) which shall include all the territory and political subdivisions within the boundaries of Paulding County, Ohio, to participate in a cooperative county-wide coalition to take advantage of the opportunities and benefits made available only through a Transportation Improvement District, to plan, construct, and improve highways, roads, bridges, interchanges, and accompanying capital improvements and developments throughout Paulding County and to enhance, foster, and aid to promote transportation and economic development, and to establish the PCTID relative thereto, pursuant to and in compliance with Section 5544.02 of the ORC; and the structure of the Board of Trustees of the PCTID shall be in accordance with the alternative board of trustees structure for a transportation improvement district described in ORC Section 5540.02(C)(2). The structure of the Board of Trustees shall consist of the following members: five (5) members appointed by the Board of County Commissioners; one (1) nonvoting member appointed by the Speaker of the House of Representatives of the general assembly and one (1) nonvoting member appointed by the President of the Senate of the general assembly; and the Board of County Commissioners has reviewed the required makeup of the Board of Trustees for the PCTID and recognizes that the following positions are currently best equipped to address the current needs of the PCTID, the following are noted: One (1) representative of the Paulding County Board of Commissioners; the Paulding County Engineer, or designee; the Paulding County Economic Development Director; the President of the Paulding County Township Trustees’ Association; and the Mayor of the Village of Paulding. Pursuant to ORC §5540.02 (D), each member is to hold office for a term of two (2) years and will be subject to removal at the pleasure of the Board of County Commissioners. Now, therefore it is in the best interest of Paulding County to create the Paulding County Transportation Improvement District (PCTID) pursuant to ORC Chapter 5540 – Transportation Improvement Districts; and the Board of Paulding County Commissioners does hereby authorize the creation of the PCTID; and the Board of Paulding County Commissioners sets the structure of the Board of Trustees of the PCTID pursuant to the alternate structure permitted by ORC §5540.02 (C)(2) and all formal actions of this Board of County Commissioners concerning and relating to the adoption of this resolution were taken in an open meeting of the Board of County Commissioners and all deliberations of this Board of County Commissioners and any of its committees that resulted in such formal actions were in meetings open to the public in compliance with all legal requirements, including Section 121.22 of the Ohio Revised Code; and this resolution shall be in full force and effect immediately upon its adoption.
Meeting Notes of Appointments
• Ed Bohn, Paulding County EMA – Mr. Bohn reported the training he attended in Atlanta was very worthwhile. It was sponsored by the railroad, focusing on derailment and emergency measures. The training emphasized the importance of responding to a derailment incident based on the volume and volatility on the product being transported. Mr. Bohn noted the derailment reenactments were especially informative. He intends to prepare a power point presentation for future reference. Mr. Bohn then discussed his need for a part time clerical employee and noted the LEPC funds could help fund the position. He also reported he will be involved in the Christmas for Kids events taking place in Paulding County.
• Jared Renollet, Paulding County Dog Warden; Delmar Schwab, representing Friends of the Paulding County Dog Kennel; and Jim Langham, Paulding Progress – Mr. Renollet reported having attended a training on Chemical Immobilization of Animals sponsored by Safe Capture International and held at the Ohio Division of Wildlife facility in Columbus. He was impressed with the credentials of the presenters and noted the 16-hour training was very thorough. Mr. Renollet emphasized that Chemical Capture (anesthetizing) of a dog should only be used as a last resort and if the animal is: (1) furrowed and resistive to other means of capture; 2) injured; 3) a danger to society; or 4) rabid. He explained several options by which the anesthesia could be administered and noted that a slow, deliberate approach (preferably from a vehicle) allows for less anxiety from the animal, resulting in a more successful and more humane capture. Mr. Renollet reviewed some of the equipment and supplies he will need to implement chemical immobilization at the dog kennel. He also noted the training included proper dosage based on the animal’s weight and stress level. The Paulding County Sheriff, the Commissioners, and Missy Bowman (local veterinarian) are all supportive of this program. Mr. Schwab explained why this program is so important. He commented, “We (Friends of Paulding County Dog Kennel) can’t help the animal if Jared can’t capture it.” He further explained that Chemical Immobilization is yet another option for safe capture. Mr. Renollet expressed his appreciation to the Friends of Paulding County Dog Kennel for financing the training and also for the support they have shown the Kennel. He stated, “They have been outstanding!” Both the Friends of the Paulding County Dog Kennel and the Dog Warden are focused on the general well-being of the animal, as well as the safety of general public.
• Lou Ann Wannemacher, County Treasurer – Ms. Wannemacher presented the Investment Interest monthly breakdown report for the Commissioners’ review. She then provided copies of the October sales and use tax report. October sales tax was $165,999.48, down from September; however, up from the three year monthly average. Ms. Wannemacher reviewed the 2015-2016 tax delinquencies, currently at $1,072,448.24 (6% for 2014 pay 2015). She reported working very closely with the Prosecuting Attorney’s office in sending delinquent tax and pre-foreclosure letters when appropriate. Ms. Wannemacher also noted the certified delinquent listing was recently published as required.
• Earl Baldwin – Mr. Baldwin met with the Commissioners at their request. Mr. Baldwin has bees on the Eaton Farm. He noted he had gotten permission from the previous farm tenant. Mr. Baldwin related the ‘need’ for his colony to remain there from June through October. The Commissioners recommended an agreement be drawn up to grant permission for Mr. Baldwin to occupy County property. Mr. Baldwin agreed to sign an agreement/lease. The Commissioners’ office will contact Mr. Baldwin when the agreement has been prepared.
• Claudia Fickel, County Auditor – Ms. Fickel met with the Commissioners to review her monthly reports. She noted conveyance fees are up. Exempt deed are up by 33 and regular deed by 59 compared to 2014. Ms. Fickel also reported General Fund expenses are up 5.9 from last year. Dog tags are in for 2016. Appropriation worksheets for 2016 will be distributed soon, being due back to the Auditor’s Office by December 1. Ms. Fickel was excited to report the recent Auditor’s property sale went well. She also noted she will be hosting the Auditor’s district meeting at First Christian Church on October 23, 2015. There are 22 counties in our district. Ms. Fickel and the Commissioners discussed the expenditures allowed from the Real Estate Assessment Fund. Ms. Fickel provided a copy of Tax Rules: Final: 5703-25 from the Legal Resources-Tax Rules chapter of the Ohio Department of Taxation. Under (C)(h), ‘Costs for geographic information systems, mapping programs, and technological advances in those similar systems or programs’ are an allowable expense. She also referenced the ORC §325.31(B) ‘Moneys to the credit of the Real Estate Assessment Fund may be expended, upon the appropriation by the Board of County Commissioners, for the purpose of defraying one or more of the following: (4) At the County Auditor’s discretion, the expenses incurred by the County Auditor for geographic information systems, mapping programs, and technological advances in those or similar systems or programs’. Ms. Fickel agreed to utilize Real Estate Assessment Fund dollars for payroll purposes in the Tax Map Department. She wants to revisit this subject annually.
• Ann Pease, Clerk of Courts – Ms. Pease met with the Commissioners for her quarterly meeting. She discussed personnel needs for 2016 and also provided an update on flooring for the Title Office. She noted the passport audit went well. Ms. Pease also reported issues with their FAX machine.
• Phillip Jackson, INSBIT – Mr. Jackson met briefly with the Commissioners to discuss phone/internet services.
