Paulding County Commissioners Meeting Minutes 11/25/13
This 25th day of November, 2013, the Board of County Commissioners met in regular session with the following members present:
Fred Pieper, Tony Zartman, Roy Klopfenstein, and Nola Ginter, Clerk
ALLOWANCE OF CLAIMS:
Warrants documented as 203636 through 203718 for County Bills were approved and certified to the County Auditor for payment.
IN THE MATTER OF APPROVING ‘THEN AND NOW’ PURCHASE ORDERS AND PAYMENTS:
The Paulding County Auditor has certified the following “Then and Now” purchase order numbers and payments included in the Allowance of Claims on November 20, 2013, Warrants numbered 203549 through 203574 in the amount of $15,966.24; and it is certified that both at the time that the contract or order was made (“then”), and at the time that the County Auditor is completing the certification (“now”), that sufficient funds were available or in the process of collection, to the credit of a proper fund, properly appropriated and free from any previous encumbrance; and pursuant to the Ohio Revised Code §5705.41(D)(1), these purchases must be approved by resolution of the Board of County Commissioners. Now, therefore the Paulding County Commissioners approve the Then and Now Purchase Orders as submitted by the Auditor; and it is found and determined that all formal actions of this Board of County Commissioners, County of Paulding, State of Ohio concerning the adoption of this resolution were adopted in an open meeting of this Board of County Commissioners, and that all deliberations of this Board of County Commissioners and of any of its committees that resulted in such formal action, were in meetings open to the public in compliance with all legal requirements including Section §121.22 of the Ohio Revised Code.
IN THE MATTER OF APPROVING ‘THEN AND NOW’ PURCHASE ORDERS AND PAYMENTS:
The Paulding County Auditor has certified the following “Then and Now” purchase order numbers and payments included in the Allowance of Claims on November 25, 2013, Warrants numbered 203660 through 203713 in the amount of $3,695.27; and it is certified that both at the time that the contract or order was made (“then”), and at the time that the County Auditor is completing the certification (“now”), that sufficient funds were available or in the process of collection, to the credit of a proper fund, properly appropriated and free from any previous encumbrance; and pursuant to the Ohio Revised Code §5705.41(D)(1), these purchases must be approved by resolution of the Board of County Commissioners. Now, therefore the Paulding County Commissioners approve the Then and Now Purchase Orders as submitted by the Auditor; and it is found and determined that all formal actions of this Board of County Commissioners, County of Paulding, State of Ohio concerning the adoption of this resolution were adopted in an open meeting of this Board of County Commissioners, and that all deliberations of this Board of County Commissioners and of any of its committees that resulted in such formal action, were in meetings open to the public in compliance with all legal requirements including Section §121.22 of the Ohio Revised Code.
IN THE MATTER OF CREATING K-9 OFFICER FUND (FUND 173):
The Sheriff’s Office has taken donations to start a K-9 unit; and a fund with various line items must be created to account for the revenue and expenses of said K-9 Officer. Now, therefore the Board of County Commissioners does hereby direct the County Auditor to create, pending on approval from the state, a new fund for accurately tracking the K-9 Officer revenue and expenses:
Fund 173 – K-9 Officer
The Board of County Commissioners does hereby direct the County Auditor to create revenue and expense line items and appropriate to the same in the newly created Fund 173:
Revenue Line Items – 173-001-10001 K-9 Officer/Donations – $14,000.00
Expense Line Items – 173-001-00001 K-9 Officer/Expenses – $9,200.00
IN THE MATTER OF AMENDING THE 2013 ANNUAL APPROPRIATION (FUND 002):
The Board of County Commissioners does hereby direct the County Auditor to amend the 2013 Annual Appropriation by appropriating the following in the Dog and Kennel Fund (Fund 002):
002-001-00002/Dog and Kennel/Salaries
AMOUNT: $4,000.00
IN THE MATTER OF AMENDING THE 2013 ANNUAL APPROPRIATION (FUND 002):
The Board of County Commissioners does hereby direct the County Auditor to amend the 2013 Annual Appropriation by appropriating the following in the Dog and Kennel Fund (Fund 002):
002-001-00005/Dog and Kennel/PERS
AMOUNT: $700.00
IN THE MATTER OF AMENDING THE 2013 ANNUAL APPROPRIATION (FUND 002):
The Board of County Commissioners does hereby direct the County Auditor to amend the 2013 Annual Appropriation by appropriating the following in the Dog and Kennel Fund (Fund 002):
002-001-00009/Dog and Kennel/Medicare
AMOUNT: $105.00
IN THE MATTER OF AMENDING THE 2013 ANNUAL APPROPRIATION (FUND 009):
The Board of County Commissioners does hereby direct the County Auditor to amend the 2013 Annual Appropriation by appropriating the following in the Engineer-Gas Tax (Fund 009):
009-001-00011/Engineer-Gas Tax/Contract Projects
AMOUNT: $34,580.00
IN THE MATTER OF AMENDING THE 2013 ANNUAL APPROPRIATION (FUND 146):
The Board of County Commissioners does hereby direct the County Auditor to amend the 2013 Annual Appropriation by appropriating the following in the Akkerman Dairy TIF Fund (Fund 146):
146-001-00001/Akkerman Diary TIF/Other Expenses
AMOUNT: $3,439.60
IN THE MATTER OF MODIFYING THE 2013 ANNUAL APPROPRIATION (FUND 001-001):
The Board of County Commissioners does hereby modify the 2013 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds:
FROM: 001-001-00010/General Fund/Commissioners/Workers’ Compensation
TO: 001-001-00009/General Fund/Commissioners/PERS
AMOUNT: $922.58
IN THE MATTER OF MODIFYING THE 2013 ANNUAL APPROPRIATION (FUND 001-010):
The Board of County Commissioners does hereby modify the 2013 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds:
FROM: 001-010-00009/General Fund/Juvenile Court/Other Expenses
TO: 001-010-00010/General Fund/Juvenile Court/PERS
AMOUNT: $835.00
IN THE MATTER OF MODIFYING THE 2013 ANNUAL APPROPRIATION (FUND 001-010):
The Board of County Commissioners does hereby modify the 2013 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds:
FROM: 001-010-00011/General Fund/Juvenile Court/Workers’ Compensation
TO: 001-010-00010/General Fund/Juvenile Court/PERS
AMOUNT: $225.00
IN THE MATTER OF MODIFYING THE 2013 ANNUAL APPROPRIATION (FUND 001-015):
The Board of County Commissioners does hereby modify the 2013 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds:
FROM: 001-015-00003/General Fund/Election Board/Supplies
TO: 001-015-00007/General Fund/Election Board/Other Expenses
AMOUNT: $780.00
IN THE MATTER OF MODIFYING THE 2013 ANNUAL APPROPRIATION (FUND 002):
The Board of County Commissioners does hereby modify the 2013 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds in the Dog and Kennel Fund (Fund 002):
FROM: 002-001-00006/Dog and Kennel Workers’ Compensation
TO: 002-001-00005/Dog and Kennel/PERS
AMOUNT: $383.87
IN THE MATTER OF MODIFYING THE 2013 ANNUAL APPROPRIATION (FUND 009):
The Board of County Commissioners does hereby modify the 2013 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds in the Engineer-Gas Tax Fund (Fund 009):
FROM: 009-001-00021/Engineer-Gas Tax/Contract Projects
TO: 009-001-00002/Engineer-Gas Tax/Office Salary
AMOUNT: $25,500.00
IN THE MATTER OF MODIFYING THE 2013 ANNUAL APPROPRIATION (FUND 009):
The Board of County Commissioners does hereby modify the 2013 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds in the Engineer-Gas Tax Fund (Fund 009):
FROM: 009-001-00037/Engineer-Gas Tax/Land
TO: 009-001-00036/Engineer-Gas Tax/Other Expenses
AMOUNT: $1,000.00
FROM: 009-001-00038/Engineer-Gas Tax/Compensation and Damages
TO: 009-001-00036/Engineer-Gas Tax/Other Expenses
AMOUNT: $1,000.00
IN THE MATTER OF REDUCING THE 2013 ANNUAL APPROPRIATION (FUND 146):
The Board of County Commissioners does hereby direct the County Auditor to reduce the 2013 Annual Appropriation in the Akkerman Dairy TIF Fund (Fund 146):
146-001-99990/Akkerman Dairy TIF/Sp Assm Fees-RE Prop
Current Appropriation: $210.00
Change (+ or -): -$6.39
New Appropriation: $203.61
IN THE MATTER OF REDUCING THE 2013 ANNUAL APPROPRIATION (FUND 146):
The Board of County Commissioners does hereby direct the County Auditor to reduce the 2013 Annual Appropriation in the Akkerman Dairy TIF Fund (Fund 146):
146-001-99992/Akkerman Dairy TIF/Sp Assm Fees-Rollback
Current Appropriation: $15.00
Change (+ or -): -$4.51
New Appropriation: $10.49
IN THE MATTER OF RESCINDING THE RESOLUTION AMENDING THE 2013 ANNUAL APPROPRIATION (FUND 078):
A resolution amending the 2013 Annual Appropriation was passed on September 16, 2013, and is recorded in Journal 53, Page 742/743; and the incorrect fund number was recorded on the resolution. Now, therefore the Board of County Commissioners does hereby rescind the resolution in Journal 53, Page 742/743, dated September 16, 2013, amending the 2013 Annual Appropriation (Fund 078).
IN THE MATTER OF SUPPLEMENTAL APPROPRIATION (FUND 009):
The Board of County Commissioners does hereby authorize and direct the County Auditor to make a Supplemental Appropriation for the following:
FROM: Pay-Ins #99839, 99825, 99750, 99935, and 99685
TO: 009-001-00011/Engineer-Gas Tax/Contract Projects
AMOUNT: $17,799.75
IN THE MATTER OF DISPOSAL OF UNNEEDED, OBSOLETE, OR UNFIT PERSONAL PROPERTY:
The Paulding County Sheriff’s Office owns two vehicle that are no longer fit for the use for which it was acquired; and the fair market value of said vehicles is, in the opinion of the Board, two thousand five hundred dollars ($2,500.00) or less. Now, therefore the Board of County Commissioners does hereby authorize the Paulding County Sheriff to sell privately or trade in the following vehicles:
2004 Ford Crown Victoria, VIN 2FAFP71W84X167303
2008 Ford Crown Victoria, VIN 2FAFP71VX8X131366
IN THE MATTER OF REAPPOINTMENT TO THE PAULDING COUNTY DEVELOPMENTAL DISABILITIES BOARD:
On October 12, 2011, Ms. Pam Walker was appointed to the Paulding County Board of Developmental Disabilities for a four (4) year term beginning January 1, 2010, and ending December 31, 2013; and on November 25, 2013, the Paulding County Board of Developmental Disabilities formally requested that Ms. Walker be reappointed for a term of four (4) years beginning January 1, 2014, and ending December 31, 2017. Now, therefore the Board of County Commissioners does hereby appoint the following to serve as a member of the Paulding County Developmental Disabilities Board for a term of four (4) years beginning January 1, 2014, and ending December 31, 2017:
Ms. Pam Walker, 16407 Rd 53, Antwerp OH 45813
IN THE MATTER OF APPOINTMENT TO THE PAULDING COUNTY DEVELOPMENTAL DISABILITIES BOARD:
On November 25, 2013, the Paulding County Board of Developmental Disabilities formally requested that Ms. Nicole Harris be appointed to the Paulding County Board of Developmental Disabilities for a term of four (4) years beginning January 1, 2014, and ending December 31, 2017. Now, therefore the Board of County Commissioners does hereby appoint the following to serve as a member of the Paulding County Developmental Disabilities Board for a term of four (4) years beginning January 1, 2014, and ending December 31, 2017:
Ms. Nicole Harris, 13483 Kay Street, Paulding OH 45879
Meeting Notes of Appointments:
Jim Langham, Paulding Progress – Claudia Fickel, County Auditor, updated Mr. Langham on dog tag sales for 2014. She reported modifications in HB 59 have resulted in three dog tag purchase options. Dog owners may now purchase a one year, three year, or a permanent dog tag. One year tags will be $15.00, three year tags – $45.00, and permanent tags – $150.00. Ms. Fickel emphasized that permanent dog tags may follow the dog if ownership changes; however, will not transfer from one dog to another. She also noted that dog tag purchases are non-refundable. Owners must purchase tags for dogs three months and older. Dog tags are available to be purchased online for an additional fee of $2.25, $3.75, and $9.75, respectively, with a $.50 charge per order. Tags may also be purchased through the Auditor’s Office by mail. Ms. Fickel noted her office will accept cash or check. No credit or debit cards will be accepted.
Randy Shaffer, EMA Director – Mr. Shaffer reported recent wind damage in Washington Township. He also noted extensive damage to the milking parlor area of a dairy farm building on SR 114, stating there was no loss of cattle. Mr. Shaffer also stated a grain bin rolled across the road on Rd 111. Once again, the subject of radio communication was discussed. The Commissioners commented Latty Township Trustees are still having issues with radio transmission. Commissioner Klopfenstein discussed the recent letter from the State Emergency Response Commission addressing Paulding County Local Emergency Planning Committee’s failure to successfully complete a full-scale exercise nor demonstrate a fully functional EOC (Emergency Operations Center). The deadline to complete the full-scale exercise with an EOC activation is June 30, 2014. Commissioner Klopfenstein directed Mr. Shaffer to ‘make it happen’. Clerk Cindy Peters inquired as to Mr. Shaffer’s progress on time sheets and vacation/sick leave documentation from prior years. She needs this information to calculate Mr. Shaffer’s accumulated sick leave and vacation time. Mr. Shaffer indicated he has contacted the state for these records. Mr. Shaffer reported replacing the U joint on his truck. He also noted there is a “Quick Clear” Traffic Incident Management Awareness Level Training scheduled for December 19, 2013, at 7:00 p.m. at the Paulding County Extension Building. This training is being presented by the Ohio State Highway Patrol and Paulding County EMA. All law enforcement, EMS, fire, towing & recovery, road department, EMA, and any agency that would respond or deal with a traffic incident are encouraged to attend. No registration is required. Mr. Shaffer also informed the Commissioners he has applied for a PUCO grant to fund a HazMat IQ session in the near future.
Tim Shafer, Paulding County Fair Board – Mr. Shafer reported the Fair Board’s annual meeting was on November 13, 2013. He announced he was re-elected as President, Dan Howell is Vice President, Sue Miller is Secretary, and Stephanie Thomas is Treasurer. Mr. Shafer also reported wind damage on the grandstand and one of the goat barns. Commissioner Pieper noted he will be scheduling a building inspection soon for CORSA purposes. Mr. Shafer then discussed looking into the possibility of a larger water line to the block building restroom. He also noted there are several outdoor lights that need replaced. Mr. Shafer informed the Commissioners he is working on entertainment for the 2014 Paulding County Fair.
Lisa Recker, Paulding County Board of DD – Ms. Recker presented recommendations for board members (see resolutions above). She then reported PCBDD currently serves approximately 140 people. She noted the PCBDD pay the staff at Parc Lane and the PC Workshop. The PC Workshop revenue pays the workers. Ms. Recker also reported PCBDD has Medical Mutual health insurance that utilizes an HSA. Commissioner Pieper reminded Ms. Recker he would be scheduling a building inspection for CORSA in the near future.
