This 21st day of August, 2013, the Board of County Commissioners met in regular session with the following members present:
Fred Pieper, Tony Zartman, Roy Klopfenstein, and Nola Ginter, Clerk
ALLOWANCE OF CLAIMS:
Warrants documented as 200484 through 200508 for County Bills were approved and certified to the County Auditor for payment.
IN THE MATTER OF APPROVING ‘THEN AND NOW’ PURCHASE ORDERS AND PAYMENTS:
The Paulding County Auditor has certified the following “Then and Now” purchase order numbers and payments included in the Allowance of Claims on August 19, 2013, Warrants numbered 200350 through 200481 in the amount of $2,346.42; and it is certified that both at the time that the contract or order was made (“then”), and at the time that the County Auditor is completing the certification (“now”), that sufficient funds were available or in the process of collection, to the credit of a proper fund, properly appropriated and free from any previous encumbrance; and pursuant to the Ohio Revised Code §5705.41(D)(1), these purchases must be approved by resolution of the Board of County Commissioners. Now, therefore the Paulding County Commissioners approve the Then and Now Purchase Orders as submitted by the Auditor; and it is found and determined that all formal actions of this Board of County Commissioners, County of Paulding, State of Ohio concerning the adoption of this resolution were adopted in an open meeting of this Board of County Commissioners, and that all deliberations of this Board of County Commissioners and of any of its committees that resulted in such formal action, were in meetings open to the public in compliance with all legal requirements including Section §121.22 of the Ohio Revised Code.
IN THE MATTER OF APPROVING ‘THEN AND NOW’ PURCHASE ORDERS AND PAYMENTS:
The Paulding County Auditor has certified the following “Then and Now” purchase order numbers and payments included in the Allowance of Claims on August 21, 2013, Warrants numbered 200486 through 200507 in the amount of $4,747.00; and it is certified that both at the time that the contract or order was made (“then”), and at the time that the County Auditor is completing the certification (“now”), that sufficient funds were available or in the process of collection, to the credit of a proper fund, properly appropriated and free from any previous encumbrance; and pursuant to the Ohio Revised Code §5705.41(D)(1), these purchases must be approved by resolution of the Board of County Commissioners. Now, therefore the Paulding County Commissioners approve the Then and Now Purchase Orders as submitted by the Auditor; and it is found and determined that all formal actions of this Board of County Commissioners, County of Paulding, State of Ohio concerning the adoption of this resolution were adopted in an open meeting of this Board of County Commissioners, and that all deliberations of this Board of County Commissioners and of any of its committees that resulted in such formal action, were in meetings open to the public in compliance with all legal requirements including Section §121.22 of the Ohio Revised Code.
IN THE MATTER OF AMENDING THE 2013 ANNUAL APPROPRIATION (FUND 190):
The Board of County Commissioners does hereby direct the County Auditor to amend the 2013 Annual Appropriation by appropriating the following in the Moving Ohio Forward Fund (Fund 190):
190-001-00001/Moving Ohio Forward/Miscellaneous Expense
AMOUNT: $8,800.00
IN THE MATTER OF PAULDING COUNTY JUVENILE COURT’S FY 2014-2015 SUBSIDY GRANT AGREEMENT AND FUNDING APPLICATION:
The Board of Paulding County Commissioners does hereby acknowledge the approval of the Paulding County Juvenile Court Subsidy Grant Agreement and Funding Application from the Ohio Department of Youth Services, Division of Courts and Community Services. The grant agreement is for a two-year period.
IN THE MATTER OF AUTHORIZATION TO APPLY TO THE OHIO PUBLIC WORKS COMMISSION (OPWC) FOR PROGRAM YEAR 28 SCIP AND LTIP FUNDS TO BE USED FOR COUNTY PROJECTS:
The Board of County Commissioners does hereby authorize Paulding County Engineer, Travis McGarvey to apply to the Ohio Public Works Commission (OPWC) for Program Year 28 SCIP and LTIP funds to be used for County projects.
IN THE MATTER OF RESCINDING A RESOLUTION:
On July 31, 2013, a resolution was passed authorizing and directing the Paulding County Auditor to issue a check in the amount of Seventy Thousand Dollars and 00/100 ($70,000.00) payable to D & L Properties, LLC, from the Revolving Loan Fund 080 and deliverable to Paulding County Economic Development, Inc., 101 E. Perry Street, Paulding, Ohio 45879, and is recorded in Journal 53, Page 681; and on August 5, 2013, a letter was received from the Paulding County Economic Development, stating that D & L Properties, LLC does not wish to complete the loan at this time. Now, therefore the Board of County Commissioners does hereby rescind the resolution in Journal 53, Page 681, dated July 31, 2013.
IN THE MATTER OF REQUESTING A CHECK:
The County Health Insurance Fund 192 was created to accurately track revenue and expenses for the new county insurance; and it is necessary to have a reserve in Fund 192 to ensure there are adequate funds to cover expenses in a timely fashion. Now, therefore the Board of County Commissioners does hereby direct the County Auditor to issue a check in the amount of $15,000.00 from General Fund/Insurance/Health Insurance (001-022-00001) to County Health Insurance Fund (192).
IN THE MATTER OF APPROVING A PERSONNEL POLICIES FOR THE PAULDING COUNTY DEPARTMENT OF JOB AND FAMILY SERVICES:
Each Paulding County appointing authority is solely responsible for establishing pay rates for their employees; and the County shall compensate employees as fairly as possible within its ability to pay. Now, therefore the Board of County Commissioners does hereby approve the revised Payroll Administration Policy and Position Wage Scales as presented by the Director of Paulding County Department of Job & Family Services, effective September 9, 2013.
IN THE MATTER OF APPROVING HOURS OF OPERATION FOR THE PAULDING COUNTY DEPARTMENT OF JOB AND FAMILY SERVICES:
The Director of the Paulding County Department of Job and Family Services is responsible for recommending its hours of operation. Now, therefore. the Board of County Commissioners does hereby approve the Director of the Paulding County Department of Job and Family Services’ recommendation that its hours of operation be Monday through Thursday, with a total of thirty-six (36) hours per week, effective September 9, 2013; and that the agency be closed on Fridays; and the hours of operation shall be posted on the premises of the Paulding County Department of Job and Family Services.
IN THE MATTER OF RECEIVING BIDS FOR THE HVAC SERVICE CONTRACTOR FOR THE PAULDING COUNTY COURTHOUSE AND THE PAULDING COUNTY SHERIFF’S OFFICE:
This 21st day of August, 2013, being the day advertised in the West Bend News, a paper of general circulation within the County, as per Section 307.86 of the Ohio Revised Code, bids were received and opened for the five year service contract or the Paulding County Courthouse and the Paulding County Sheriff’s Office:
Smith-Boughan Mechanical Services, 777 South Copus Road, Lima, OH 45805 – $19,756.00, 8-1-13; $20,348.00, 8-1-14; $20,960.00, 8-1-15; $21,588.00, 8-1-16; $23,836.00, 8-1-17
Smith-Boughan Mechanical Services, 777 South Copus Road, Lima, OH 45805 – $14,544.00, 8-1-13; $14,980.00, 8-1-14; $15,428.00, 8-1-15; $15,892.00, 8-1-16; $16,368.00, 8-1-17
A motion was made by Mr. Roy Klopfenstein to accept the bid from Smith-Boughan and enter into a five (5) year, full coverage service agreement with Smith-Boughan for the Paulding County Courthouse and the Paulding County Sheriff’s Office.
EXECUTIVE SESSION:
A motion was made by Mr. Roy Klopfenstein to go into executive session at 8:04 a.m. with the County Prosecutor to discuss legal matters. The motion was seconded by Mr. Tony Zartman. All members voting yea.
At 8:18 a.m. all members present agreed to adjourn the executive session and go into regular session.
Meeting Notes of Appointments:
Brion Hanenkratt, Sheriff’s Office – Mr. Hanenkratt presented the paperwork from the Board of Elections, approving the E-911 levy language as it is to appear on the ballot this fall. Chairman Pieper approved the language. Mr. Hanenkratt reported there is a radio communication meeting for first responders at the Nature Center on September 10 at 6:00 p.m. Mr. Arend, who is conducting the radio communications study, will be available to field questions from attendees.
Corey Walker, Department of Job and Family Services – Mr. Walker met briefly with the Commissioners for approval of personnel policy issues (see resolutions above).
Tim Doescher – Northwest Regional Representative for Lieutenant Governor – Mr. Doescher introduced himself and explained he covers 22 counties in Northwest Ohio, representing the Lieutenant Governor’s office. He asked the Commissioners for concerns they have in state and local government. The Commissioners shared concerns about tax credits for wind power companies. They have heard opposition at the state level and would like to know why. They also have concerns about the expanded renewable energy allowances, hoping the new allowances will not take away from the actual green energy production. Cuts in Local Government Funding (LGF) is another worry, especially with more and more services being mandated from the state level. Costly mandated projects without funding can not be absorbed by small rural counties with little to no industry. Some mandated projects cost more than the property is valued. Mr. Doescher asked if Jobs Ohio was beneficial to Paulding County. The Commissioners noted that the emphasis on Jobs Ohio is the total number of jobs. They asked if the statistics could be looked at on a percentage of jobs per capita, which would be based on population. Mr. Doescher provided information on Common Sense Initiative (CSI). He then discussed health insurance issues, stating that Ohio has always been a leader in health insurance options. He also noted that the federal government is behind on health insurance issues and mandates, which holds back insurance company participation.
