Paulding County Commissioners Meeting minutes 6/22/16

This 22nd day of June, 2016, the Board of County Commissioners met in regular session with the following members present: Tony Zartman, Roy Klopfenstein, Mark Holtsberry, and Nola Ginter, Clerk

ALLOWANCE OF CLAIMS: Warrants documented as 225611 through 225648 for County Bills were approved and certified to the County Auditor for payment.

EXECUTIVE SESSION:

A motion was made by Mr. Roy Klopfenstein to go into executive session at 8:08 a.m. with the Paulding County Prosecutor to discuss legal matters. The motion was seconded by Mr. Mark Holtsberry.  All members voting yea.

At 8:34 a.m. all members present agreed to adjourn the executive session and go into regular session.

IN THE MATTER OF A SUPPLEMENTAL APPROPRIATION (FUND 078):

The Board of County Commissioners does hereby direct the County Auditor to make a Supplemental Appropriation:

FROM: Pay-In #110890

TO: 078-001-00001/Infrastructure Projects/Infrastructure Projects

AMOUNT:  $51,079.54

IN THE MATTER OF THE SECOND PUBLIC HEARING FOR THE RENEWAL OF AN ADDITIONAL ONE-HALF PERCENT SALES TAX:

This being the day advertised in the Paulding Progress, a paper of general circulation within the County, for two consecutive weeks, the Board of County Commissioners, Tony Zartman, Roy Klopfenstein, and Mark Holtsberry conducted the Second Public Hearing for the purpose of considering the renewal of an additional one-half percent (½%) sales tax on all retail sales in addition to the tax imposed by Section §5739.02 of the Ohio Revised Code.

The Board President, Tony Zartman, declared the Public Hearing opened, and as there were no objections to the tax proposal, the following actions were taken:

IN THE MATTER OF A RESOLUTION RENEWING AN ADDITIONAL TAX LEVY OF ONE-HALF OF ONE PERCENT UPON EVERY RETAIL SALE MADE IN PAULDING COUNTY PURSUANT TO SECTION §5739.026 OF THE OHIO REVISED CODE AND AN ADDITIONAL USE TAX ON ONE-HALF OF ONE PERCENT UPON THE STORAGE, USE OR OTHER CONSUMPTION IN PAULDING COUNTY OF CERTAIN TANGIBLE PERSONAL PROPERTY PURSUANT TO SECTION §5741.023 OF THE OHIO REVISED CODE:

AS, Section §5739.026 of the Ohio Revised Code authorizes said Board to levy a tax of one-half of one percent upon every retail sale in Paulding County in addition to the state sales tax levied by Section §5741.021 of the Ohio Revised Code; and Section §5741.023 of the Ohio Revised Code requires said Board to levy a tax of one-half of one percent upon the storage, use or other consumption in Paulding County of certain tangible personal property, if the tax in the preceding paragraph is levied, which tax is in addition to the State use tax levied by Section §5741.021 of the Ohio Revised Code and the one percent County use tax levied pursuant to Section §5741.021; and said Board has given proper notice and conducted two public hearings concerning this resolution as required by Sections §5739.026 and §5741.023 of the Ohio Revised Code; and these taxes detailed above shall be used only to pay the expenses of administering the taxes and to provide additional revenue for the Paulding County General Fund, as authorized by Section §5739.026(A)(3) and §5741.023(A) of the Ohio Revised Code; and said Board unanimously finds that this resolution must be adopted as an emergency measure necessary for the immediate preservation of the public peace, health and safety, due to the current fiscal crisis confronting Paulding County government; now, therefore, that there by and hereby is levied a tax at the rate of one-half of one percent upon every retail sale in Paulding County as detailed above; and there be and hereby is levied a tax at the rate of one-half of one percent upon the storage, use or other consumption of certain tangible personal property in Paulding County, as detailed above; and by said Board that said sales tax and use tax shall become effective on the 1st day of October, 2016, for five (5) years, until 2021, and that the Clerk of this Board shall immediately this date cause a certified copy of this resolution to be delivered to the Ohio Tax Commission by certified mail.

IN THE MATTER OF ENDORSING THE SHERIFF’S OFFICE ENTERING IN TO AN AGREEMENT FOR DEPUTY SERVICES FOR THE VILLAGE OF HAVILAND:

The Village of Haviland has requested the services of a Paulding County Sheriff’s Deputy to patrol the Village; and the Sheriff’s Office has presented an agreement to the Village of Haviland for said requested services; now, therefore the Board of County Commissioners does hereby endorse the Sheriff’s Office entering into an agreement for deputy services in the Village of Haviland, said agreement being on file in the Sheriff’s Office; and be it said agreement will be in effect from August 1, 2016, through July 31, 2017.

Meeting Notes of Appointments:

Ed Bohn, Paulding County EMA – Mr. Bohn met with the Commissioners to discuss weather conditions and the predicted storms for this area, hitting at around 9:00 p.m..  He noted possible winds of up to 70 MPH and heavy rain are in the forecast. The National Weather Service is conducting a webinar at 2:00 p.m. this afternoon. Mr. Bohn noted he has invited a group of key people to attend the webinar.  He reported the storm seems to be coming in from the northwest, heading southeast.  On other business, Mr. Bohn told the Commissioners he is still working on the EMPG request for reimbursement of payroll for the 4th, 5th. and 6th quarters.  His clerk is working on submitting the data in the EMPG format.  Mr. Bohn then shared the exercise last week was a success.  Ohio EMA deputy director Russell Decker attended the exercise and acknowledged it was done well.  Mr. Bohn said attendance was good, stating fire departments from Payne, Antwerp, and Grover Hill; as well as representatives from the Sheriff’s Office and the Engineer’s Office, participated in the exercise.  Mr. Bohn sent ‘thank you’ notes to people and businesses involved in making the exercise a success.  He announced he has been working on the Paulding County Continuity of Government (COG) plan, patterning various other counties’ plans.  Mr. Bohn noted there will be an audit conducted for grant-purchased equipment.  The Commissioners requested a plan, in writing, to maintain emergency communication if the tower would become incapacitated.

Sheriff Jason Landers – Sheriff Landers presented a revised FCC license the tower at Fairground Drive.  He also requested the Commissioners’ endorsement for an agreement for deputy services for the Village of Haviland (see resolution above).

Claudia Fickel, County Auditor – Ms. Fickel presented the County’s 2015 annual financial audit as prepared by Plattenburg Certified Public Accountants.  Plattenburg’s only finding was the County not using GAAP.